BUTIER ENGINEERING, INC. - Laserfiche WebLink

Home Browse Search

requirements; identification of major issues addressed or arising from the project requiring resolution; summary of progress payments, certified payrolls, change order disputes, submittals, RFls and responses, and notices of noncompliance; and daily photographs of representative project activities. 2. Weekly Progress Meetings The PM will schedule and lead weekly meetings with the Contractor, City's Construction Manager, and other representatives to resolve all project matters and assess responsibilities for response to respective participants, The PM will implement action monitoring to ensure compliance and timely response. The CA will distribute the minutes to the attendees within two working days and Include the minutes in the monthly progress reports. 3. Shop Drawings and Submittals The Butler Team will be responsible for processing and monitoring the status of submittals. In meeting the City's Internal timeframes, submittals will be processed on a one -week turnaround basis or sooner. Submittal tracking will be introduced into the electronic document control system and status of submittals will be known at all times. This system will be coordinated with the Contractor per contract document requirements. The PM will review the completeness and quantity of all required shop drawings, product data, samples and other submittals received during the construction phase and transmit to City staffing for review and approval. 4. Requests for Information The PM will coordinate the RFI review process and route all RFIs to the appropriate reviewer. The documentation will be logged, tracked, maintained, and organized in the electronic document control system in PDF format. All responses will be monitored with suspense action dates and follow-up procedures implemented to ensure timely action by all parties to project Issues including Input from City staff. City of Santa Ana, Public Works Agoncy Construction Engineering Servicos for the San Lorenzo Sewage UR Station, RFP No, 18.049 S. Permits The Butler Team will ensure that all building permits and special permits are obtained and that all applicable fees have been paid, and will obtain approvals from authorities having jurisdiction over the Project. 6. Change Order Requests The City or Contractor may initiate a change or request for changes, or modifications may arise due to differing site conditions, The PM will track, document and negotiate all changes for added costs or credits with the Contractor. The PM will evaluate all schedule Impacts in addition to advising the District of equitable cost and time adjustments for proposed or authorized changes including credits that are due. The PM will coordinate change order procedures for preparation of documents to be executed by the Contractor and the District. The RE and claims support will evaluate Contractor claims seeking additional costs or time for contract modifications. The PM will assess if the claim has merit and make recommendations. Unresolved claims will be administered through the remedies clauses of the construction contract under the direction of the District. 7. Contractor's Safety program The Contractor will be required to prepare and submit a safety program to the PM for review. The PM will take the necessary steps to ensure the job site conditions are in compliance with OSHA regulations. The PM will notify the Contractor of any safety problems and direct the Contractor to suspend work if Imminent hazard is not immediately remedied or a dangerous condition persists. 8. Cost Accounting Records The ButierTeam will maintain cost accounting records on authorized work performed under unit costs and additional work performed on the basis of actual costs of labor and materials, or other work required accounting records. [ TIEFiy _ —-------.---- — F. SCOPE OF SERVICES & SCHEDULE