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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 5, 2019 <br />TITLE: <br />AMEND CONTRACT WITH ENTERPRISE <br />FLEET MANAGEMENT FOR LEASED <br />VEHICLES BY AN ADDITIONAL AMOUNT <br />OF $41,708, AND AN ANNUAL FIFTEEN <br />(15) PERCENT CONTINGENCY OF <br />$79,020, FOR A NEW TOTAL ANNUAL <br />AMOUNT NOT TO EXCEED $605,820 <br />(SPECIFICATION NO. 18-093) <br />{STRATEGIC PLAN NO. 1,5; 5,3; 5,41 <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 111 Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />rK•�rnum�.ic. <br />/s/ Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment with Enterprise Fleet Management to <br />increase the annual amount for leased vehicles by an additional $41,708, and an annual fifteen (15) <br />percent contingency of $79,020, for a new total annual amount not to exceed $605,820, subject to <br />non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On December 18, 2018, the City Council approved a three-year contract with Enterprise Fleet <br />Management (Enterprise) for leased vehicles for a total annual not to exceed amount of $485,092, <br />which includes an annual contingency of $44,099. Under the existing agreement with Enterprise, the <br />Santa Ana Police Department leases vehicles for various personnel based on need for field <br />assignments. <br />Furthermore, leasing a variety of vehicles allows interchangeability in order to maintain anonymity <br />and provide safety for police officers. The Police Department currently leases vehicles for the <br />following divisions/programs: Special Investigations Division surveillance program, Task Force <br />members, background investigators, police commanders, and various staff assigned to Training, <br />Internal Affairs and the Personnel Division. Upon approval of this amendment, the Police <br />Department will be adding seven lease vehicles to their vehicle fleet. These seven vehicles will <br />replace City -owned vehicles that have reached the end of their useful life and are no longer reliable. <br />Six of the new lease vehicles will be assigned to the Criminal Investigations Division, and one vehicle <br />will be assigned to Internal Affairs. <br />Additionally, the Planning and Building Agency (Planning) leases vehicles to assist with Code <br />Enforcement, Building Inspection, and Cannabis Enforcement activities. Four (4) new Code <br />Enforcement Officer and four (4) Combo Building inspector positions were approved by City Council <br />during the fiscal year 19-20 budget process. The eight (8) positions were filled to meet citywide <br />22B-1 <br />