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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 19, 2019 <br />TITLE: <br />QUARTERLY REPORT OF CONTRACTS <br />UP TO $50,000 FOR NON-PUBLIC WORKS <br />AND UP TO $250,000 FOR PUBLIC WORKS <br />AUTHORIZED BY THE CITY MANAGER AS <br />PERMITTED BY CHARTER SECTION 421 <br />{STRATEGIC PLAN NO. 4, 1} <br />/s/ Kristine <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1sl Reading <br />❑ <br />Ordinance on god Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Receive and file Quarterly Report of Contracts entered into between July 1, 2019 to September <br />30, 2019 valued at up to $50,000 for non-public works contracts and agreements and up to <br />$250,000 for public works contracts and agreements. <br />DISCUSSION <br />Section 421 of the Charter requires the City Manager to submit a quarterly report to the City <br />Council that outlines all contracts approved and executed under her/his authority for informational <br />purposes. The quarterly report is required to include the names of the contractors and the <br />amounts of each contract, and a brief description. <br />On March 19, 2019, the City Council approved an ordinance amending the City Manager's <br />contracting authority to enter into non-public works contracts and agreements up to $50,000 and <br />public works contracts and agreements up to $250,000. <br />Exhibit 1 is a listing of all purchase orders and agreements entered into July 1, 2019 to <br />September 30, 2019, valued at amounts between $500 and $50,000 for non-public works and <br />$250,000 for public works contracts and agreements, as provided by Public Works and Clerk of <br />the Council's Office. Contracts and service agreements valued at greater than $50,000 for non- <br />public works and greater than $250,000 for public works require approval by the City Council. <br />Additional Items <br />During the course of Finance and Management Services Agency's review of blanket orders and <br />agreements for the period ending September 30, 2019, the following items are noted. <br />A subscription agreement with Lexipol, LLC (Exhibit 1 - Item No. 212) exceeds the City <br />Manager's authority of $50,000 for non -Public Works contracts. The contract was executed prior <br />to City Council approval due to staff oversight. To date $24,000 has been expended. However, <br />