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REQUEST FOR <br />COUNCIL ACTION = <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 19, 2019 <br />TITLE: <br />APPROVE AN APPROPRIATION <br />ADJUSTMENT, AMEND THE FY 2019-20 <br />CAPITAL IMPROVEMENT PROGRAM, AND <br />AWARD A CONSTRUCTION CONTRACT <br />TO VIDO SAMARZICH, INC. IN THE <br />AMOUNT OF $876,183, FOR THE <br />RESIDENTIAL STREET REPAIR PROGRAM <br />FY 2018-19 PROJECT WITH AN <br />ESTIMATED TOTAL COST OF $1,061,506 <br />(PROJECT NO 19-7528) <br />{STRATEGIC PLAN NO. 6, 1C) <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2"6 Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />/s/ Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />1. Approve an appropriation adjustment to spend $222,319 from prior year fund balance in <br />Sanitary Sewer Capital Recovery Charges, Improvements Other Than Building expenditure <br />account, to pay for Sewer service adjustment work necessitated by this project. <br />2. Approve an amendment to the Fiscal Year 2019-20 Capital Improvement Program Residential <br />Street Repair Program FY 2018-19 Project to include additional construction funds in the <br />amount of $222,319. <br />3. Award a contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with <br />the base bid in the amount of $876,183, for construction of the Residential Street Repair <br />Program FY 2018-19 Project, for the term beginning upon execution of the contract and ending <br />upon project completion, and authorize the City Manager to execute the contract subject to <br />non -substantive changes approved by the City Manager and the City Attorney. <br />4. Approve the Project Cost Analysis for a total estimated construction delivery cost of <br />$1,061,506, which includes $876,183 for the construction contract; $97,704 for contract <br />administration, inspection and testing; and an $87,619 project contingency (approximately <br />10% of the construction contract amount). <br />DISCUSSION <br />The City's Pavement Management System has identified Garnsey Street from Richland Street to <br />Santa Ana High School as high -priority road pavements in need of rehabilitation (Exhibit 1). The <br />