22B - AMEND CONTRACT FOR ELECTRICAL REPAIRS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 3, 2019 TITLE AMEND THE CONTRACTS FOR ELECTRICAL REPAIRS AND REHABILITATION SERVICES FOR CITY WATER FACILITIES, INCREASING THE ANNUAL AGREEMENT AMOUNT BY $300,000, FOR A TOTAL REVISED ANNUAL AGGREGATE AMOUNT NOT TO EXCEED $900,000 (NON -GENERAL FUND) (SPECIFICATION NO. 17-007) {STRATEGIC PLAN NO. 6,11 /s/Kristine Ridge CITY MANAGER CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ rK•�rnutn�.ic. FILE NUMBER RECOMMENDED ACTION Amend the contracts for electrical repair and rehabilitation services for City water facilities to increase the annual agreement amount by an additional $300,000, for a revised annual aggregate amount not to exceed $900,000, for the remainder of the contract and the two one-year renewal options, if exercised, subject to non -substantive changes approved by the City Manager and City Attorney with the following vendors: Vendor Location Inter -Pacific, Inc. Tustin Leed Electric, Inc. Santa Fe Springs M. Brey Electric, Inc. Beaumont DISCUSSION On March 7, 2017, at the conclusion of a competitive bid process, the City entered into two-year aggregate agreements with Inter -Pacific, Inc., Leed Electric, Inc., and M. Brey Electric, Inc., with provisions for three one-year renewal options, to provide electrical repair and rehabilitation services for water facilities. The original contracts were awarded in an annual aggregate amount not to exceed $600,000 and the first renewal option has been exercised. The Public Works Agency Water Resources Division operates and maintains 7 Metropolitan Water District connections, 21 groundwater wells, 7 pump stations, and 4 pressure -regulating stations. The water facilities require operational electric motors and controls to maintain a smooth running system capable of meeting the community's water demands. Staff has been upgrading the existing electric systems, some of which date back to the 1950s and 1960s, with new electric switch gears, motor control centers (MCC), variable frequency drives (VFD), and programmable logic controllers (PLC). These devices monitor and control the pumps and motors that produce the City's drinking water. Upgrading to new energy efficient equipment reduces the amount of electricity the City uses to power the water system pumps and motors. Rehabilitating and repairing aging pump and well 22B-1