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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 3, 2019 <br />TITLE: <br />AWARD A PURCHASE ORDER FOR AN <br />AMOUNT NOT TO EXCEED $101,007 TO <br />GUARANTY CHEVROLET MOTORS INC. <br />FOR FOUR CHEVROLET EQUINOX <br />(GENERAL FUND) <br />(SPECIFICATION NO. 19-084) <br />{STRATEGIC PLAN NO. 6,21 <br />CLERK OF COUNCIL USE ONLY: <br />F-ITUNT1067iirs, <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2n° Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />,K•�►nl►tri�.ic•� <br />/s/Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors Inc., <br />for four Chevrolet Equinox vehicles for an amount not to exceed $101,007, to be funded by the <br />General Fund, subject to non -substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />The Public Works Agency, Fleet Services Division (Fleet Division) is responsible for the acquisition, <br />maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. As a result <br />of the analysis conducted by the Fleet Division, Finance and Management Services Agency - <br />Treasury and Customer Service Division - Tax and Licensing Section (Section) is in need of three <br />replacement vehicles (Chevrolet Equinox) to their existing fleet. The last vehicles purchased for <br />the Section were purchased in 1997, which have since been replaced with loaned sedans requiring <br />excessive maintenance repairs. Due to the extensive use and age of these vehicles, they have <br />proved to be unreliable and expensive to provide ongoing maintenance and repair. <br />Additionally, the Public Works Agency as an addition to its existing fleet, is in need of one Chevrolet <br />Equinox for its City's Urban Stormwater/National Pollutant Discharge Elimination System (NPDES) <br />manager. To effectively carry out his duties which include managing the City's illicit connection/ <br />illegal discharges program, water quality management program, municipal inspection program, <br />storm drain facility inspection/cleaning program, and other related programs, the NPDES manager <br />requires a dedicated City vehicle. <br />Replacement of 3 vehicles and addition of 1 vehicle to this fleet will result in newer and more <br />reliable equipment that will assist to accomplish Finance and Public Works objectives. <br />22C-1 <br />