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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 3, 2019 <br />TITLE: <br />CONTRACTS AWARD FOR OFFICE <br />FURNITURE, INSTALLATION AND <br />RELATED SERVICES IN THE AMOUNT <br />OF $1,213,740 (GENERAL FUND) <br />(SPECIFICATION NO. 19-114) <br />{STRATEGIC PLAN NO. 7,5) <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1" Reading <br />❑ <br />Ordinance on 2n° Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For_ <br />CONTINUED TO <br />/s/Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Award contracts for the purchase of office furniture, installation and related services for various <br />citywide furniture projects beginning December 3, 2019 and expiring upon completion of the <br />identified projects, in a total aggregate amount between the five selected vendors for a not to <br />exceed amount of $1,103,400 plus a 10 percent contingency for a new total aggregate amount of <br />$1,213,740, subject to non -substantive changes approved by the City Manager and City Attorney, <br />with the following vendors: <br />Vendor <br />Location <br />Culver -Newlin <br />Corona <br />GM Business Interiors <br />Riverside <br />Interior Office Solutions <br />Irvine <br />Pivot Interiors <br />Costa Mesa <br />Yamada Enterprises <br />Huntington Beach <br />DISCUSSION <br />In order to maintain a high -quality work environment, the City of Santa Ana purchases various office <br />furniture; items include desks, modular workstations, conference room tables, seating, storage <br />cabinets and filing systems. In addition to furniture, professional services such as space planning, <br />reconfiguration, project management and installation services are also required. As departments <br />hire additional staff and seek more efficiencies, the need to purchase additional office furniture <br />while recognizing better space utilization is needed. <br />Currently, various departments have identified several office furniture projects for Fiscal Year (FY) <br />2019-20: <br />Public Works Agency <br />To accommodate additional approved staff, the Public Works Agency Water Resources Division is <br />requesting a complete renovation to reconfigure the second floor Water Administration Engineering <br />area along with the redesign of the Production Control Room at the City Yard Administration <br />Building. As a result, movement of staff in other departments will be impacted. <br />22D-1 <br />