22D - OFFICE FURNITURE INSTALLATION

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Award Purchase Order for Office Furniture, Installation and related services December 3, 2019 Page 3 Parks, Recreation, and Community Services Agency & Information Technology Department The Parks and Recreation staff located at the City Yard Admin Building will re -join staff at City Hall second floor. This move will impact the Information Technology Department (ITD) staff which is also located in some of the same area of City Hall. ITD is evaluating a consolidation of its staff to one area and adopting an open workspace concept of the second floor which will require space planning and additional furniture. In turn the Parks, Recreation, Community Services Agency, sharing some of the same space on the second floor of City Hall, will need to evaluate the use of its square footage to accommodate additional staff with new workstations. The added staff and re- organization of office space operational efficiencies are hoped to be achieved. Clerk of the Council & City Manager's Office The Clerk of the Council and the City Manager's Office is requesting to replace outdated furniture that has been in use for over 20 years. The request includes a reconfiguration of seven workstations in the Clerk's Office including the public counter front office area and, nine workstations for the City Manager's administrative staff. City Attorney's Office The City Attorney's Office is requesting to replace office furniture that is over 25 years old. The new furniture will be ADA compliant and updates will also be done to the City Attorney's conference room. Planning and Building Agency The Planning and Building Agency requires the modification of two workstations into four to also accommodate incoming staff. Police Department To facilitate a more efficient Emergency Operations Center (EOC) over in the Police Department, staff has requested a reconfiguration of the EOC and replacement of seating throughout the Police Department. Library Department Finally, for January 2020 the Newhope Library is expanding its hours and becoming a full service library. A refresh of the library is planned along with the renovation and remodel of the Youth Learning Center area of the library in order to provide more usable space for youth and teen activities. Finance and Management Services AgencV In line with the projects identified herein, the Central Services Division of the Finance Management & Services Agency anticipates a relocation within the next year. Due to a flooding that took place in the basement of City Hall in the fall 2018, the Division and its services have been displaced and moved to a temporary location on the second floor. Once a permanent location has been identified, budgeted funds will be transferred and the Division anticipates usage under this contract. The Central Services Divisions requests to be included under the contingency for future use. In addition, due to the flooding a reconfiguration of the basement will need to be completed to accommodate new uses. 22D-2