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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 3, 2019 <br />TITLE <br />APPROVE AN AGREEMENT AMENDMENT <br />WITH WEST COAST ARBORIST, INC. FOR <br />TREE MAINTENANCE SERVICES FOR <br />CITY PARKS THAT WILL INCREASE THE <br />ANNUAL AGREEMENT AMOUNT BY <br />$250,000 PER YEAR FOR THE CURRENT <br />RENEWAL PERIOD ENDING ON JUNE 30, <br />2021 FOR A TOTAL ANNUAL AGREEMENT <br />AMOUNT OF $1,540,767.60 WITH THE <br />ADDITIONAL AMOUNT TO BE FUNDED BY <br />THE GENERAL FUND AND CIVIC CENTER <br />FUND <br />{STRATEGIC PLAN NO. 6, 1B} <br />/s/Kristine Ridge <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 111 Reading <br />❑ Ordinance on 2otl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement amendment with West Coast Arborist, Inc. <br />for tree maintenance services for city parks to increase the annual agreement amount by $250,000 <br />per year for the current renewal period ending on June 30, 2021. The new total annual agreement <br />amount will be $1,540,767.60 with the additional amount to be funded by the General Fund and <br />Civic Center Fund, subject to non -substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />For the 2019-2020 fiscal year, the City Council adopted a budget that appropriated additional funds <br />for park maintenance. The Parks, Recreation, and Community Services Agency (PRCSA) is <br />allocating some of the additional money towards tree maintenance and therefore an amendment is <br />required to increase the contract authority with West Coast Arborist. The PRCSA is proposing to <br />amend the agreement (Exhibit 1) to increase the annual amount by $250,000 used to provide <br />additional tree maintenance services at City Parks. <br />On July 7, 2015, the City Council authorized the award of a two-year agreement to West Coast <br />Arborists, Inc. for tree maintenance services in the City. The agreement included scheduled tree <br />trimming of street trees as well as on -call tree maintenance services at city parks and the civic <br />center campus for an annual amount of $1,082,516. The agreement included two, two-year renewal <br />options, in which the City is currently in its first year of the second renewal period. <br />25A-1 <br />