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Award Contract to Vido Samarzich, Inc., for Santa Ana Boulevard
<br />and 5th Street Protected Bike Lanes Project
<br />December 17, 2019
<br />Page 2
<br />The project will install approximately 2.2 miles of protected bike lanes along Santa Ana Boulevard
<br />and 5th Street (Exhibit 1). The proposed bike lanes will improve bicycle routes to and from schools,
<br />parks, trails, local shopping centers, and high -density residential areas. The construction scope of
<br />work includes a raised concrete median, asphalt concrete pavement, concrete sidewalks, curb and
<br />gutter, and driveway approaches. Related improvements will provide Americans with Disabilities
<br />Act curb ramps, pedestrian push buttons, traffic signs and striping, and a traffic signal video
<br />detection system. The work will require relocating several water services from private property onto
<br />the public right-of-way where they are typically located. Once completed, the improvements will
<br />provide safe, fun, convenient, healthy, and environmentally friendly travel for all ages and abilities.
<br />The City secured an Active Transportation Program grant in the amount of $4,484,000 for the Santa
<br />Ana Boulevard and 5th Street Protected Bike Lanes Project. The grant award was included in the
<br />approved Fiscal Year 2018-19 Capital Improvement Program. However, the September 17, 2019
<br />City Council action approving the carryover of unspent Fiscal Year 2018-19 budgets only specified
<br />$3,684,170 for this project. Staff is requesting an Appropriation Adjustment (Recommended Action
<br />No. 1) to authorize expenditure of the additional $799,830 needed to establish the project budget
<br />for the full $4,484,000 grant award.
<br />Public Outreach and Contractor Participation
<br />To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in
<br />the Orange County Register newspaper on October 8 and 15, 2019. Bids were received
<br />electronically via the City's web -based electronic bidding system, PlanetBids, on October 6, 2019.
<br />Through the PlanetBids online portal, vendors may register to receive notifications on all current
<br />and future City projects, as well as download contract documents, receive project updates and
<br />submit bids electronically.
<br />Project notifications were sent to 873 vendors, including 48 located in the City of Santa Ana, via
<br />PlanetBids. Bid documents were requested from 67 vendors, and bids were received from 5
<br />contractors. No bids were received from Santa Ana contractors.
<br />Bid Results Summary
<br />RANK
<br />BIDDER'S NAME
<br />LOCATION
<br />BASE BID
<br />1
<br />Vido Samarzich, Inc.
<br />Rancho Cucamonga
<br />$3,776,881
<br />2
<br />Griffith Company
<br />Santa Fe Springs
<br />$4,673,090
<br />3
<br />Lonerock, Inc.
<br />Irvine
<br />$4,712,463
<br />4
<br />Excel Paving Co
<br />Long Beach
<br />$4,734,986
<br />5
<br />Walsh Construction Company II
<br />Los Angeles
<br />$5,400,000
<br />All five bids were responsive. Vido Samarzich, Inc., submitted the lowest responsive bid (Exhibit 2)
<br />in the amount of $3,776,881. Based on a bid analysis and a contractor's reference check, staff
<br />recommends awarding the construction contract (Exhibit 3) to Vido Samarzich, Inc., in the amount
<br />bid.
<br />20E-2
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