55A - HARTFORD INSURNACE - Laserfiche WebLink

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Administrative Services and Other Non -insurance Agreements If you have an Administrative Services Agreement through which Aetna provided administrative services for self -insured Group Disability Benefits or Leave Management, the contract will be assigned to The Hartford when your Group Insurance coverage transitions to The Hartford. Also, in order to ensure a smooth transition, where it makes sense and to the extent possible, any other related non -insurance agreements currently in place with Aetna will be assigned to The Hartford." As of the effective date of the assignment, The Hartford replaces Aetna as a party to the assigned agreements. You do not have to take any action to accept this change. Please keep this notice of assignment with your Aetna Group Benefits agreements and continue to make your service fee payments as you do today. Since active claimants will receive payments from both Aetna and The Hartford in 2019, you will receive individual reports split by each company's Federal Employer Identification Number (FEIN). This is due to government regulatory requirements that all Disability benefit payments must be segregated by the FEIN under which those payments were made (Aetna or The Hartford). Therefore, for year-end 2019, you will receive the following Individual reports based on FEIN: • THIRD -PARTY SICK PAY STATEMENT • UNEMPLOYMENT TAXABLE WAGE REPORT • DISABILITY PAYMENT REPORT In addition, if you are responsible for making all Employer FICA tax payments (CASDI and Medicare) directly to the government, the FICA Detailed Tax Pass Back Report will also be split individually by each company's FEIN. Next Steps ✓ Continue To Pay Any Invoices From Aetna During the transition of your coverage, if you receive any invoices from Aetna for outstanding premium, continue to make those payments addressed to Aetna, in the same way you make payments today. ✓ Payment Of Your September Invoice From The Hartford You will receive your September 2019 invoice from The Hartford by the end of August. Your payment of this invoice will confirm the transition of your coverage to The Hartford. Payment instructions will be provided with the invoice, Be sure that this and all future payments are made to The Hartford, not Aetna. ✓ A Representative From The Hartford Will Be Contacting You Your Client Relationship Manager will call you to explain yourtransltion process and answer any questions you may have. ✓ Watch For Your Welcome Email In the next couple of weeks, we will send you an email with resources to help you and your employees transition to The Hartford. ✓ Policy Certificates and Notices Once your Hartford policy is in our online employer portal, you can easily access your policy booklets and certificates online. Please provide updated certificates to your employees. At The Hartford, we value your business and look forward to continuing to serve you and your employees in an even greater capacity. You will soon be contacted by The Hartford, but feel free to reach out to us if you have questions in the meantime. You may contact your Client Relationship Manageror our Customer Service Department by email at gbdcustomerservice@theharlford.com or by phone at (800) 523.2233 Monday through Friday, 8 a.m. to 8 p.m. ET. Sincerely, / f _ Lori High Senior Vice President Sales and Relationship Management Group Benefits The Hartford 55A-20