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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 17, 2019 <br />TITLE <br />APPROVE CONTRACT AMENDMENTS <br />WITH AMTECH ELEVATOR SERVICES AND <br />EXCELSIOR ELEVATOR FOR ELEVATOR <br />MAINTENANCE AND REPAIR, EXTENDING <br />THE TERM FOR 4 MONTHS AND <br />INCREASING THE COMPENSATION IN A <br />COMBINED AMOUNT NOT TO EXCEED <br />$65,000 <br />(SPECIFICATION NO. 13-070) <br />{STRATEGIC PLAN NO. 6, 1C} <br />/s/Kristine <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 111 Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />�1��►1�1�1:3q:7 <br />RECOMMENDED ACTION <br />1. Authorize the City Manager to amend the contract with Amtech Elevator Services for elevator <br />maintenance and repair services, extending the term for four months, through June 30, 2020, <br />to coincide with the end of the fiscal year, and increasing the compensation by an amount not <br />to exceed $30,000, subject to non -substantive changes approved by the City Manager and <br />City Attorney. <br />2. Authorize the City Manager to amend the contract with Excelsior Elevator for elevator <br />maintenance and repair services, extending the term for four months, through June 30, 2020, <br />to coincide with the end of the fiscal year, and increasing the compensation by an amount not <br />to exceed $35,000, subject to non -substantive changes approved by the City Manager and <br />City Attorney. <br />DISCUSSION <br />On January 21, 2014, the City Council awarded an elevator maintenance and repair services <br />contract to the lowest bid contractor, Excelsior Elevator, for a three-year period with two one-year <br />renewal options. The service contract with Excelsior Elevator included regular lubrications, <br />adjustments, and replacements of all major and minor parts, prompt and efficient repairs of <br />elevator trouble, as well as the rewinding of burned motors and replacement of electric coils. <br />A year into the City's contract with Excelsior Elevator, the Police Administrative and Holding <br />Facilities experienced mechanical failures and excessive down time with their elevators. On May <br />19, 2015, the Police Department opted to contract with Amtech Elevator Services for elevator <br />maintenance and repair services for the Police Department facilities. <br />22B-1 <br />