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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 17, 2019 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE: <br />APPROVED <br />❑ As Recommended <br />AWARD A BLANKET ORDER CONTRACT <br />El Amended <br />❑ Ordinance on ' Reading <br />IN THE AMOUNT OF $375 000 TO ALL <br />❑ 2n <br />Ordinance on tl Reading <br />AMERICAN ASPHALT FOR ASPHALT <br />❑ Implementing Resolution <br />CONCRETE MATERIALS <br />❑ Set Public Hearing For <br />(SPECIFICATION NO. 19-062) <br />(NON GENERAL FUND) <br />{STRATEGIC PLAN NO. 6,21 <br />/s/Kristine Ridge <br />CITY MANAGER <br />Lois]►oil 0LI CI00] <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Award a blanket order contract to All American Asphalt for asphalt concrete materials for a two- <br />year term beginning December 18, 2019, and expiring December 31, 2021, with provisions for three <br />one-year renewals exercisable by the City Manager, in an annual amount not to exceed $75,000, <br />for a total contract amount not to exceed $375,000, subject to non -substantive changes approved <br />by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency Water Resources Division performs a variety of maintenance and repairs <br />on the City water and sewer systems. Jobs include mainline leak repairs, and replacement of water <br />services and sewer laterals. Temporary asphalt concrete mix is used to repair trench cuts required <br />in performing the repairs. Permanent asphalt concrete trench resurfacing is provided under a <br />separate contract administered by the Public Works Agency Maintenance Services Division. <br />The Notice Inviting Bids for asphalt concrete materials was advertised on May 29, 2019, on the <br />City's online bid management and publication system. A summary of the Invitation for Bids and <br />bids received is as follows: <br />126 Vendors notified <br />9 Santa Ana vendors notified <br />12 Vendors downloaded the bid packet <br />1 Bid received <br />0 Bids received from Santa Ana vendors <br />22C-1 <br />