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Award Contract for Asphalt Concrete Materials <br />December 17, 2019 <br />Page 2 <br />One bid was received and opened on July 2, 2019, and evaluated. The bid received from All <br />American Asphalt is responsive to specifications and meets the City's requirements. The annual <br />amount of $75,000 is based on historical expenditure trends. <br />Outreach Efforts <br />The Purchasing Division advertised this project on the City's online bid management and <br />publication system, which directly notified eight Santa Ana vendors. None downloaded or submitted <br />a bid packet for consideration. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community <br />Facilities & Infrastructure, Objective #2 (Address deferred maintenance on City buildings and <br />equipment). <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding for the initial two-year term (FY 2019-20 through FY 2020-21) and three subsequent one- <br />year renewal periods will be budgeted and made available for expenditure in the accounts specified <br />below: <br />Fiscal Year <br />Accounting <br />Fund Description <br />Account Unit, Account <br />Amount <br />Unit -Account# <br />Description <br />Water System Maintenance, <br />06017641-63001 <br />Water <br />Miscellaneous Operating <br />$18,750 <br />Expenses <br />FY 2019-20 <br />Sanitary Sewer <br />Sanitary Sewer Service, <br />05617640-63001 <br />Service <br />Miscellaneous Operating <br />$18,750 <br />Expenses <br />Water System Maintenance <br />06017641-63001 <br />Water <br />Miscellaneous Operating <br />$37,500 <br />Expenses <br />FY 2020-21 <br />Sanitary Sewer <br />Sanitary Sewer Service <br />05617640-63001 <br />Service <br />Miscellaneous Operating <br />$37,500 <br />Expenses <br />Water System Maintenance <br />06017641-63001 <br />Water <br />Miscellaneous Operating <br />$37,500 <br />Expenses <br />FY 2021-22 <br />Sanitary Sewer <br />Sanitary Sewer Service <br />05617640-63001 <br />Service <br />Miscellaneous Operating <br />$37,500 <br />Expenses <br />Water System Maintenance <br />FY 2022-23 <br />06017641-63001 <br />Water <br />Miscellaneous Operating <br />$37,500 <br />Expenses <br />22C-2 <br />