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Award Contract to All American Asphalt for Bristol Street <br />Rehabilitation from MacArthur Blvd to Railroad <br />December 17, 2019 <br />Page 2 <br />and future City projects, as well as download contract documents, receive project updates and <br />submit bids electronically. <br />A total of 839 vendors, including 47 located in the City of Santa Ana, were notified of the project <br />via PlanetBids. 43 vendors requested bidding documents and 4 bids were received, with none from <br />Santa Ana contractors. <br />Bid Results Summary <br />RANK <br />BIDDER'S NAME <br />LOCATION <br />BASE BID <br />1 <br />All American Asphalt <br />Corona <br />$540,408 <br />2 <br />Hardy & Harper, Inc. <br />Lake Forest <br />$591,716 <br />3 <br />R.J. Noble Company <br />Orange <br />$609,863 <br />4 <br />Excel Paving Company <br />Long Beach <br />$649,749 <br />All four bids were responsive and All American Asphalt submitted the lowest responsive bid in the <br />amount of $540,408 (Exhibit 2). Based on the bid analysis and a contractor's reference check, staff <br />recommends awarding the construction contract to All American Asphalt in the amount bid (Exhibit <br />3). <br />Project Delivery <br />To deliver a complete project, in addition to the construction contract awarded to the lowest <br />responsible bidder, the estimated total construction delivery cost of the project includes <br />construction administration, inspection, and testing, along with an allowance for contingencies to <br />account for unexpected or unforeseen conditions. Construction administration and inspection <br />includes construction management; implementation of the City's Community Workforce Agreement <br />requirements; inspection of the Contractor's work to ensure contract compliance, workmanship, <br />and quality; and material testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized <br />in the table below, the estimated total construction delivery cost of the project is $647,760. <br />Purpose <br />Cost <br />Construction Contract <br />$540,408 <br />Construction Administration, Inspection, and Testing <br />$53,552 <br />Contingencies <br />$53,800 <br />ESTIMATED CONSTRUCTION DELIVERY COST <br />$647,760 <br />These amounts will cover all staffing costs for delivery of this capital project and no additional <br />funding will be used. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & <br />Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City <br />assets), Strategy C (invest resources and technology to extend the service life of existing <br />infrastructure to protect the City's investment and support a high quality of life standard) and <br />23B-2 <br />