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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 21, 2020 <br />TITLE: <br />APPROVE AN APPROPRIATION <br />ADJUSTMENT AND AWARD A <br />CONSTRUCTION CONTRACT TO <br />INTERNATIONAL LINE BUILDERS, INC., <br />IN THE AMOUNT OF $308,059, FOR THE <br />CITYWIDE TRAFFIC SIGNAL VEHICLE <br />HEAD UPGRADES PROJECT, WITH AN <br />ESTIMATED TOTAL PROJECT <br />DELIVERY COST OF $538,600 <br />(PROJECT NO 17-6875) <br />{STRATEGIC PLAN NOS. 6, 1B & 1G} <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1"Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />/s/Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />1. Approve an appropriation adjustment to recognize $538,600 in Highway Safety Improvement <br />Program grant funds into the Federal Aid Safety Program, Federal Grant -Indirect revenue <br />account and appropriate the same amount into the Public Services -Street Safety Projects, <br />Improvements Other Than Buildings expenditure account. <br />2. Award a construction contract to International Line Builders, Inc., the lowest responsible bidder, <br />in accordance with the base bid in the amount of $308,059, for construction of the Citywide <br />Traffic Signal Vehicle Head Upgrades Project, for the term beginning upon execution of the <br />contract and ending upon project completion, and authorize the City Manager to execute the <br />contract subject to non -substantive changes approved by the City Manager and the City <br />Attorney. <br />3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $538,600, <br />which includes $308,059 for the construction contract; $70,000 for contract administration, <br />inspection and testing; and a $160,541 project contingency for future and unanticipated work. <br />DISCUSSION <br />The Traffic Signal Vehicle Head Upgrades Project (formerly titled, Traffic Signal Hardware <br />Upgrade) will replace non-standard, 8" traffic signal vehicle heads with 12" vehicle heads and <br />associated hardware at selected intersections throughout the city (Exhibit 1). These upgrades will <br />20A-1 <br />