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Award Contracts for Copper Tubing <br />January 21, 2020 <br />Page 2 <br />287 Vendors notified <br />5 Santa Ana vendors notified <br />15 Vendors downloaded the bid packet <br />4 Bid received <br />2 Bids received from Santa Ana vendors <br />Four Bids were received and opened on November 26, 2019. Upon evaluation (Exhibit 1), all bids <br />received were determined to be responsive. Bids received from Consumer Pipe and Supply, S & J <br />Supply Company Inc., United Water Works, and Ferguson Enterprises LLC, were comparable in <br />price, responsive to specifications, and met the City's requirements. The annual amount of <br />$100,000 is based on historical expenditure trends. <br />Outreach Efforts <br />The Purchasing Division advertised this project on the City's online bid management and <br />publication system, which directly notified five Santa Ana vendors. Four vendors downloaded and <br />submitted bid packets for consideration. The two bids submitted by Santa Ana vendors qualified <br />for a 1 % local vendor preference, which was applied during the bid evaluation. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community <br />Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for <br />all City assets), Strategy C (invest resources and technology to extend the service life of existing <br />infrastructure to protect the City's investment and support a high quality of life standard. <br />FISCAL IMPACT <br />Funding for the initial two-year term (FY 2019-20 through FY 2020-21) and three subsequent one- <br />year renewal periods will be budgeted and made available for expenditure in the accounts specified <br />below: <br />Fiscal Year <br />Accounting Unit- <br />Fund Description <br />Account Unit, Account <br />Amount <br />Account# <br />Description <br />Stores & Property Control- <br />FY19-20 <br />07617102-63001 <br />Internal Service Fund <br />Miscellaneous Operating <br />$41,667 <br />Expenses <br />Stores & Property Control- <br />FY20-21 <br />07617102-63001 <br />Internal Service Fund <br />Miscellaneous Operating <br />$100,000 <br />Expenses <br />Stores & Property Control- <br />FY21-22 <br />07617102-63001 <br />Internal Service Fund <br />Miscellaneous Operating <br />$100,000 <br />Expenses <br />Stores & Property Control- <br />FY22-23 <br />07617102 63001 <br />Internal Service Fund <br />Miscellaneous Operating <br />$100,000 <br />Expenses <br />22B-2 <br />