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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 21, 2020 <br />TITLE: <br />AMEND THE CONSTRUCTION CONTRACT <br />WITH G.J. GENTRY GENERAL <br />ENGINEERING, INC., BY $150,000, FOR A <br />NEW CONTRACT DELIVERY TOTAL OF <br />$1,779,500 TO CONSTRUCT THE CITYWIDE <br />SEWER MAIN IMPROVEMENTS PROJECT <br />(PROJECT NO. 17-6437) <br />{STRATEGIC PLAN NOS. 6, 1B & 1C} <br />:LERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />/s/Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Approve an increase of $150,000 to the G.J. Gentry General Engineering, Inc. construction <br />contract to cover costs related to unforeseen conditions encountered during construction. <br />DISCUSSION <br />On August 20, 2019, the City Council awarded a contract to G.J. Gentry General Engineering, Inc. <br />in the amount of $1,269,090 for construction of the city-wide Sewer Main Improvements Project <br />(Exhibit 1). The City Council also authorized a total estimated project delivery cost of $1,629,500, <br />which included the contract base amount, administration, inspection, testing and $170,046 <br />contingency. This project was included in the City's Council -approved Fiscal Year 2016-17 Capital <br />Improvement Program and is currently under construction. <br />During the replacement of the sewer main and laterals on Pomona Street, the contractor <br />encountered elevation conflicts at nineteen properties, which required the sewer lateral to be <br />placed further back into the private properties. The additional work was not part of the original <br />scope, but was necessary to complete this phase of the project. These unforeseen issues have <br />depleted the construction contingency. Staff is requesting an additional $150,000 to ensure the <br />project is completed without interruption (Exhibit 2). <br />The table below summarizes the originally authorized expenditures, the requested additional <br />funding, and the new total funding: <br />EXPENDITURE CATEGORY <br />ORIGINAL <br />AMOUNT <br />ADDED <br />AMOUNT <br />NEW TOTAL <br />Construction Contract <br />$1,269,090 <br />$150,000 <br />$1,419,090 <br />Construction Administration <br />$89,900 <br />$89,900 <br />and Testing <br />$100,464 <br />$100,464 <br />-Inspection <br />Contingencies <br />$170,046 <br />$170,046 <br />TOTAL: <br />$1,629,500 <br />$150,000 <br />$1,779,500 <br />23A-1 <br />