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Proposal for References Please refer to the client references provided in the prior description of relevant projects. Scope of Services and Schedule The qualified Tetra Tech Team will provide the services as listed in RFP No. 19-110 and as further described below to the City's satisfaction while employing best industry practices and best management practices. In general, the Tetra Tech team will prepare construction plans, specifications and an engineer's cost estimate for the First St Pedestrian Improvements Project between Flower Stand Standard Ave. TASK 1.0 PROJECT MANAGEMENT AND COORDINATION Tetra Tech will be fully responsible for the overall management and coordination for the project, including organizing and coordinating the project kick-off and on -going team meetings, serving as the liaison with affected agencies and utility purveyors, preparing progress reports and schedule updates, securing permits for all field studies and other required permits from other agencies, and providing oversight so that state -level ATP Grant funding requirements are regularly met. Our team will be completely engaged with the City throughout the duration of the Project. Project meetings and reporting requirements will generally consist of: Kick-off Meeting — Following award of the contract, Tetra Tech will schedule a project kickoff meeting between City staff and key team members followed by a site walk. Tetra Tech will provide an agenda in advance of the meeting and distribute meeting minutes for City review following the meeting. Milestone Meetings — A total of four (4) meetings will be scheduled to occur following each of the milestone submittals. Tetra Tech will provide an agenda in advance of each meeting and distribute meeting minutes for City review following each meeting. Teleconference Meetings — A tota I of five (5) teleconference progress or coordination meetings have been assumed. Progress Reporting - Progress Reports will be regularly submitted to the City and with all Invoices. Invoices will include the State's project number and City's Activity Code(s) with a summary of work billed for in the current invoice, a summary of all work billed previously and as compared to the remaining project budget. Project Schedule - Tetra Tech will prepare the project schedule in Microsoft Project format utilizing the Caltrans Work Breakdown Structure (WBS). The project schedule will be updated and distributed at the kick-off and milestone meetings. The project schedule will show key tasks and subtasks. TASK 2.0 PRE -DESIGN Prior to the development of the PS&E, the following pre -design services will be performed. Records and Utility Research Tetra Tech will conduct on -site investigations to evaluate existing field conditions and research right of way and utility information pertinent to the project including utility plans, as -built plans and record drawings, and right-of-way data. Tetra Tech will identify existing and proposed facilities within the project's limits and potential conflicts. If utility con- flicts are identified, Tetra Tech may recommend potholing of utilities as an optional scope item. Utility conflict plans and notices will be prepared and sent to utility purveyors to coordinate and resolve potential conflicts. At a minimum, Tetra Tech will coordinate with all utilities and agencies registered with DigAlert in the project limits. The list will be supplemented with other utility agencies listed on the City's latest utility contact list. Upon completion of this task, an existing utility and right-of-way base map will be prepared for use in the Final Design. Survey Tetra Tech will perform the required topographic and property line surveys for the project area along First St. within the public right-of-way. The westerly limits of the survey will extend 100 feet past the curb return at the intersection with Olive St, and the easterly limits will extend 100 feet past the curb return at the intersection with Standard Ave. The northern and CITY OF SANTA ANA 2 5K.162