22A - AWARD CONTRACTS FOR FENCING

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 04, 2020 TITLE AWARD CONTRACTS FOR FENCING CONSTRUCTION, MAINTENANCE AND REPAIRS IN THE ANNUAL AMOUNT OF $100,000 (TOTAL NOT TO EXCEED $400,000) (GENERAL FUND) (SPECIFICATION NO. 19-119) {STRATEGIC PLAN NO. 6, 1131 /s/ Kristine CITY MANAGER CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 11' Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER RECOMMENDED ACTION Award purchase order contracts for fencing construction, maintenance, and repair for a one-year period from February 1, 2020 to January 31, 2021, with provisions for three one-year renewals exercisable by the City Manager, in an annual amount not to exceed $100,000 to be funded by the General Fund, subject to non -substantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor Location Valley Cities Gonzales Fence, Inc. Norco, CA Quality Fence Co., Inc. Paramount, CA Q Fence and Fabrication Inc. Chino Hills, CA DISCUSSION The Parks, Recreation and Community Services Agency (PRCSA) General Maintenance Division maintains 44 parks that have fencing as enclosures for sport courts and fields, pools and property lines. Due to the heavy use of the facilities, fences are in constant need of repair and replacement. Over the last few years, many fence projects were put on hold due to lack of funding. As part of the 2019-20 Fiscal Year budget, funding was allocated to address deferred fence maintenance and repairs. The notice inviting bids was advertised on November 26, 2019 on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 97 Vendors were notified 4 Santa Ana vendors were notified 24 Vendors downloaded the bid packet 6 Bids received 22A-1