22C - AUTHORZE PO FOR COURTESY CHEVY CENTER AND FOLSOM CHEVY

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 4, 2020 TITLE: AUTHORIZE PURCHASE ORDERS FOR AN AMOUNT NOT TO EXCEED $195,286 TO COURTESY CHEVROLET CENTER AND FOLSOM CHEVROLET FOR SIX VEHICLES (ENTERPRISE FUNDS) (SPECIFICATION NO. 19-115) {STRATEGIC PLAN NO. 6,21 /s/ Kristine Ridge CITY MANAGER CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ ,K•�►nl►tri�.ic•� FILE NUMBER RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase orders for Chevrolet Vehicles in the amount of $128,426 to Folsom Chevrolet and $66,860 to Courtesy Chevrolet, for a total aggregate amount not to exceed $195,286, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency, Fleet Services Division (Fleet Division) is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works Agency, Maintenance Services and Water Resources divisions are in need of two Chevy Colorados (work trucks) and four Chevy Traverses (mid -size SUV) to replace five existing, aging fleet vehicles and add one new vehicle. The five vehicles being replaced have exceeded the City's Fleet Services Division's recommended Equipment Lifecycle Guidelines, earning a "terrible" rating, based on industry standards from the Municipal Equipment Maintenance Association, the National Association of Fleet Administrators, and the American Public Works Association. The Maintenance Services Division currently has small passenger vehicles that are not serviceable for daily operations and inspections for the type of field conditions encountered, such as flooded streets during rainstorms, muddy and rugged terrain. Due to their heavy usage and age (2008 models or older), the vehicles are unreliable, constantly breaking down, and require constant repair, while directly affecting quality and expedited service delivery to the community. The four existing vehicles will be replaced with two Chevrolet Traverse vehicles and two Chevrolet Colorado trucks. The existing Water Resources Division employee pool vehicle has exceeded its useful life and is no longer reliable enough to serve its intended purpose. This vehicle will be replaced with a Chevrolet Traverse. An additional Chevrolet Traverse will be added to the fleet to serve as the Mobile Communications Vehicle for Water Resources. This vehicle will house equipment capable 22C-1