25B - AGMT WITH CHAZEY PARTNERS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 4, 2020 TITLE APPROVE AN AMENDMENT TO THE AGREEMENT WITH CHAZEY PARTNERS, INC., IN THE AMOUNT OF $91,735 FOR THE EXPANSION OF THE SCOPE OF WORK FOR THE BUSINESS PROCESSES ASSESSMENT AND IMPLEMENTATION PROJECT, FOR A TOTAL AGREEMENT AMOUNT NOT TO EXCEED $504,735 (NON -GENERAL FUND) (STRATEGIC PLAN NO. 7, 5E) CLERK OF COUNCIL USE ONLY: _••e• ❑ As Recommended ❑ As Amended ❑ Ordinance on 11' Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CK�P►111►1�1q�iC� /s/Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager to execute the First Amendment to the Agreement with Chazey Partners, Inc. for the expansion of the scope of work of the Public Works Agency Business Processes Assessment and Implementation Project to include Building Maintenance, Fleet Services, Central Stores, and City Yard Operations, increasing the agreement amount by $91,735, for a total agreement amount not to exceed $504,735, including expenses, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION On February 20, 2018, at the conclusion of a competitive Request for Proposals process, the Public Works Agency (PWA) entered into an agreement with Chazey Partners (Chazey) to complete an assessment of PWA business practices and to assist with the implementation of recommended operational changes associated with the assessment. Most PWA business processes currently in use were implemented over 30 years ago with few updates over the years. Some processes had evolved to accommodate specific work locations, available technology, and individual employee computer skill levels. PWA management desired to take advantage of opportunities proposed by Chazey to streamline operations and improve efficiency, with a goal of better managing grants, being a better stewardship of public funds, and improving service delivery to the community. In November 2018, as part of a reorganization to streamline operations, the City began the process of transitioning the City's Building Maintenance, Fleet Services, Central Stores, and Corporate Yard operations from the Finance and Management Services Agency to PWA, beginning in Fiscal Year 2019-20. As part of this reorganization, PWA management asked Chazey to expand the scope of the Business Processes Assessment and Implementation Project to also review the administrative processes of the newly added operations. 25B-1