25C - AGMT FOR SANTA AN WATERSHED PROJECT

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SECTION 14. INVOICING (A) Invoices shall be completed on a State -provided invoice form and shall meet the following format requirements: (1) Invoices must contain the date of the invoice, the time period covered by the invoice, and the total amount due. (2) Invoices must be itemized. The amount claimed for salaries/wages/consultant fees must include a calculation formula (i.e. hours or days worked times the hourly or daily rate = the total amount claimed). (B) Invoices also shall include the following information: (1) Costs incurred for Work performed per this Contract during the period identified in the particular invoice. (2) Appropriate receipts and documentation that show the total outlays for the Grant Amount. SECTION 15. QUARTERLY PROGRESS REPORTS Quarterly progress reports shall be completed using the templates provided by SAWPA. Quarterly progress reports shall provide a brief description of the Work performed, activities, milestones achieved, any accomplishments as well as any problems encountered in the performance of the Work Each quarterly progress report shall be delivered to SAWPA within ten (10) calendar days after the close of the reporting period (Jul -Sep, Oct -Dec, Jan -Mar, Apr -Jun). The final quarterly progress report will be due January 10, 2021. SECTION 16. RECORDS AND REPORTS (A) Without limitation on the requirement that project accounts be maintained in accordance with generally accepted government accounting standards, the Sub -Grantee shall comply with the records and reporting requirements imposed by the Grant Agreement, and shall also: (1) Establish an official project file that documents all significant actions relative to the Work; (2) Establish separate accounts that adequately and accurately itemize and describe all funding or income received and expended on the Work, including but not limited to all grant funds received under this Contract; (3) Establish an accounting system that adequately and accurately itemizes and describes final total costs of the Work, including both direct and indirect costs; and (4) Establish such accounts and maintain such records as may be necessary for the State, DWR and SAWPA to fulfill federal reporting requirements, including any and all reporting requirements under federal tax statutes or regulations. (B) The Sub -Grantee shall require all contractors and subcontractors for the Work to maintain books, records, and other material relative to the Work in accordance with generally accepted accounting Santa Ana Watershed Project Authority 25C _7 Page 5 of 8