Laserfiche WebLink
REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 7, 2020 <br />TITLE: <br />AMEND AGREEMENT WITH INFOR <br />(US) INC FOR FINANCIAL SYSTEM <br />MAINTENANCE, SERVICES, AND <br />SOFTWARE LICENSES <br />/s/ Kristine Rida <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />rTT1MTMJ_1.f6AWW <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 111 Reading <br />❑ <br />Ordinance on 2ntl Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />�1��►U1�1:3q:3 <br />Authorize the City Manager to amend the agreement with Infor (US) Inc. for Lawson financial <br />system maintenance, services, and software licenses in an amount not to exceed $811,697.59 <br />over an approximate three-year period from April 8, 2020, through May 31, 2022, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The City uses the Infor Lawson financial system to process, account for, maintain, track, and <br />report on the City's financial information and transactions. This includes functions for general <br />ledger, accounts payable, billing, accounts receivable, cash management, procurement, <br />inventory, asset management, grant management, projects and activities, budgeting, business <br />intelligence and reporting. The system is used to produce the Comprehensive Annual Financial <br />Report (CAFR) required by California State Law and the City Charter. <br />After a competitive procurement process, the City Council approved an agreement with Lawson <br />Software Americas, Inc. on March 3, 2008, to purchase the Lawson financial system (Agreement <br />A-2008-037). The system went live in September 2009 and replaced a legacy mainframe system <br />that was over 20 years old. Lawson Software Americas, Inc. was acquired by Infor (US) Inc. in <br />2011. <br />Staff recommends approving an Addendum, and Services Work Order, for annual maintenance, <br />and professional services, respectively. The Addendum for Multiyear Support Commitment <br />(Exhibit 1), modifies the maintenance term to decrease the annual maintenance cap from 4% <br />plus Consumer Price Index rate to a fixed 3% rate, saving the City several thousand dollars each <br />year in maintenance costs during the three-year term. Annual maintenance entitles the City to <br />receive software updates and technical support services, which are required to ensure system <br />availability, proper operation, and legislative compliance. <br />25A-1 <br />