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1 <br />2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />10 <br />11 <br />12 <br />13 <br />14 <br />15 <br />16 <br />17 <br />18 <br />19 <br />20 <br />21 <br />22 <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />be determined by ADMINISTRATOR and/or COUNTY's Auditor -Controller. CONTRACTOR <br />shall retain all financial records in accordance with Paragraph 27 of this Agreement. <br />20.3.3 Payments should be released by COUNTY within a reasonable time period <br />of approximately thirty (30) days after receipt of a correctly completed claim form and required <br />supporting documentation. <br />20.3.4 Year -End and Final Claims <br />20.3.4.1 CONTRACTOR shall submit a final claim for each COUNTY <br />fiscal year, July 1 through June 30, covered under the term of this Agreement, as stated in <br />Paragraph 1, by no later than August 30s' of each corresponding COUNTY fiscal year. Claims <br />received after August 30v' of each corresponding COUNTY fiscal year may, at <br />ADMINISTRATOR's sole discretion, not be reimbursed. ADMINISTRATOR may modify the <br />date upon which the final claim per each COUNTY fiscal year must be received, upon written <br />notice to CONTRACTOR. <br />20.3.4.2 The basis for final settlement shall be the actual allowable costs <br />as defined in Title 45 CFR and 2 CFR, Part 200, incurred and paid by CONTRACTOR pursuant <br />to this Agreement; limited, however, to the maximum obligation of COUNTY. In the event that <br />any overpayment has been made, COUNTY may offset the amount of the overpayment against <br />the final payment. In the event overpayment exceeds the final payment, CONTRACTOR shall <br />pay COUNTY all such sums within five (5) business days of notice from COUNTY. Nothing <br />herein shall be construed as limiting the remedies of COUNTY in the event an overpayment has <br />been made. <br />20.3.5 Seventy -Five Percent Authorization Notification: <br />CONTRACTOR shall maintain a system of record keeping that will allow <br />CONTRACTOR to determine when it has incurred seventy-five percent (75%) of the total contract <br />authorizations under this Agreement. Upon occurrence of this event, CONTRACTOR shall send <br />written notification to ADMINISTRATOR <br />21. OVERPAYMENTS <br />Any payment(s) made by COUNTY to CONTRACTOR in excess of that to which <br />WGM0319 Pa e 22 of 40 3-31-2020 <br />25�-24 <br />