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"Resignation, quit, or discharge" for purposes of this section shall mean separating from a Part -Time Civil Service City position in an unrelated classification outside the career ladder. 4.8 Advancement within Ranges A. Length of Service Advancements After the salary of an employee has been first established, such employee shall be advanced from Step "AA" to Step "A," from Step "A" to Step "B," from Step "B" to Step "C," or from Step "C" to Step "D," whichever is the next higher step to that on which the employee has been previously paid. Each advancement shall be effective the first (Vday of the month following the date of completion of the length of service required for the advancement, as provided in Section 4.2 and the salary schedule. B. Merit Advancement An employee shall be considered for advancement from Step "D" to Step "E" upon the completion of the required length of service as provided in Section 4.2 and the salary schedule. The effective date of such merit increase, if granted, shall be on the first (1 `') day of the month following the completion of such required length of service. Advancement to Step "E" may be granted only for continued meritorious and efficient service and continued improvement by the employee in the efficient performance of the duties of his/her position. Such merit advancement shall require the following: 1. Human Resources shall keep on file in the office of the Executive Director of Human Resources, a copy of each performance appraisal report required to be made on the employee by the Civil Service Rules and Regulations and/or the City Manager during the period of service time of such employee subsequent to his/her last salary advancement. 2. The Department Head, at least twenty (20) calendar days prior to the anticipated completion of such employee's required length of service, shall file with the City Manager a statement recommending the granting or denial of the merit increase and supporting such a recommendation with specific reasons therefore. The employee shall be notified by the Department Head as to such recommendations and of the reasons therefore. 3. No advancement in salary above Step "D" shall become effective until approved by the City Manager, except when placement on a salary step above 2019-2022 MOU City of Santa Ana & SEIU Part -Time Civil Service Employees U Page 14 20C-17