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budget, and quality goals. He will direct and rely <br />on his team of experienced design managers, <br />engineers, technical staff and subconsultants to <br />carry out the technical details of the project. <br />The Project Manager will provide overall project <br />management including contract administration, <br />and budget, schedule tracking, kick-off and <br />progress meetings and controls, and meeting <br />the project's quality goals. <br />The Project Manager will present and submit <br />the draft PWP at the kick-off meeting and will <br />then include comments to finalize the draft <br />PWP. We rely on systematic management <br />procedures to ensure the project is delivered on <br />time, and within budget. Tetra Tech will <br />implement standard project controls to monitor <br />and evaluate project progress. A detailed <br />critical path schedule with milestone submittal <br />dates and a projected project expenditure curve <br />will be developed. A centralized computer - <br />based project accounting system will be used to <br />quickly and accurately monitor the expenditure <br />of person hours and dollars. Budget status for <br />the entire project, as well as budget status for <br />individual tasks, will be monitored so that <br />comparisons and contingency plans can be <br />developed as needed throughout the life of the <br />project. The accurate accounting of project <br />expenditures, coupled with a detailed critical <br />path schedule incorporating milestone <br />submittals, will enable Tetra Tech to monitor <br />total project status and therefore modify our <br />project work plan at the earliest indications of <br />deviations from the initial plan. <br />Efficient communication in the form of regular <br />meetings and progress reports are essential to <br />effective project management. Equally <br />important is careful and accurate <br />documentation of project progress, in the form <br />of meeting minutes and action items, decision <br />logs and review comments. The Project <br />Manager is committed to effective <br />communication and accurate documentation as <br />they are fundamental to the success of the <br />project. Meeting minutes, schedule, <br />memoranda, monthly progress reports, decision <br />logs, and other information will be made <br />available for the project team and to the City. <br />The Project Manager will be proactive in <br />communicating through telephone calls, emails, <br />and one-on-one meetings. <br />COMMUNICATIONS <br />Our approach to this project includes a <br />"teamwork and partnering" style with the City. <br />We are hired for our resources, expertise, <br />independent thought, technical background, <br />and problem -solving abilities. We also <br />recognize that the City possesses these same <br />attributes of past experiences, knowledge, and <br />innovative ideas. Therefore, we understand that <br />it is imperative to work closely with your staff to <br />ensure a successful project. <br />The Tetra Tech team's goal is to keep the City's <br />staff informed from day one of the project. <br />Communication tools include formal progress <br />reports, meeting agendas and minutes, e-mail <br />and an informal give-and-take approach starting <br />with our Project Manager and extending to <br />every member of the Tetra Tech project team. <br />Our Project Manager will be responsible for <br />day-to-day communications. However, at the <br />project outset, a chain of command and <br />communication methods will be set-up and <br />agreed upon. <br />SCHEDULE CONTROL <br />Tetra Tech will implement standard project <br />controls to monitor and evaluate project <br />progress. We have a long-standing commitment <br />with our clients to deliver projects on time. <br />However, throughout the course of any given <br />project, there may be occasions where project <br />schedules slip for a variety of reasons outside <br />of our control. We have successfully mitigated <br />project schedule delays in the past by <br />increasing the available staff assigned to a <br />project and by assisting our Clients with <br />thorough and timely reviews of deliverables. <br />The Tetra Tech team will always strive to work <br />with the City to bring any foreseeable delays <br />back on schedule. <br />COST CONTROL <br />The Tetra Tech team is committed to delivering <br />a project that not only meets or exceeds the <br />performance criteria established by the City, but <br />to accomplish this within the allocated budgets. <br />Budget and schedule tracking tools will be used <br />TETRA TECH Page 113 <br />