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formalized by project kick off, and continues through <br />project close out via our coordination. The program will <br />ensure that an acceptable level of quality is achieved <br />and maintained in each design. <br />We are proposing a highly -specialized team of <br />registered professionals with a history of delivering <br />on similar projects. A team with a bench strength <br />unmatched in the industry. Our project manager will <br />be assisted by the principal -in -charge and supported <br />by key personnel. The staff we are committing is <br />organized so that redundant leadership is available in <br />critical aspects of design. Our team offers additional <br />value because it will rigorously analyze a design to <br />provide sustainable cost effective solutions. <br />ADVANCEDESIGN — To effectively incorporate <br />advance innovative designs into projects, it is <br />imperative to select a team that has been properly <br />prepared. Our team approach will explore design <br />from all sides, meet challenges from new angles, and <br />help uncover perspectives that are often overlooked. <br />Our design process is interactive and responsive. It <br />engages all stakeholders relevant to the success of the <br />project. We have assembled the right team! <br />At the proposal stage overall project direction is <br />determined, the strategy for project is specified, and <br />general methodology is developed. Milestones are set <br />with measurable timelines for checking progress on <br />budget and scope completion. After award, our project <br />manager prepares a project specific Work Plan. The <br />Project Work Plan adds detail to the proposal scope <br />of work, identifies the project team assignments and <br />responsibilities, the project budget and schedule, <br />and information regarding design criteria, inputs and <br />constraints for the project. The Plan also specifies <br />the governing design codes, guidelines and CAD <br />standards. <br />Work Breakdown Structure - Huitt-Zollars will develop <br />a Work Breakdown Structure (WBS) that identifies <br />specific tasks needed to accomplish the proposed <br />scope of services. We will determine the level of <br />effort required for each discipline to complete each <br />task under the WBS. This effort is used to establish <br />the proposed compensation for the project and helps <br />overcome potential budget challenges. <br />Detailed Project Schedule — Several characteristics <br />comprise our approach to developing and maintaining <br />a realistic schedule. This starts with participation <br />of the entire project team. It is imperative that the <br />schedule be sensitive to the demands of every <br />discipline and client review periods. A schedule must <br />account for stakeholder considerations and include <br />time contingencies for resolving unforeseen variables. <br />Our PM is assigned the responsibility of developing <br />and tracking the project schedule. Our WBS format <br />allows our PM to review budgets against associated <br />milestones. We require that the PM update the <br />Principal with project progress weekly. This results in <br />a sense of urgency that will benefit each project. <br />Quality project delivery can be impacted by many <br />things. However, there are five areas that will demand <br />our focus. <br />We will design both projects as the City intended to <br />design them. This will be accomplished by listening <br />and clearly understanding your expectations. We will <br />confirm our understanding in our negotiated scope and <br />verify that we are on track by conducting design review <br />meetings on a regular basis from planning through final <br />design. <br />» We will meet with sub -consultants to ensure their <br />scope is complete. <br />We will design the project in accordance with <br />your schedule. This begins with development <br />of a detailed schedule that includes critical path, <br />agency review times, and milestones. Progress <br />will be reviewed during our design meetings. <br />We will design a project that is within your budget. <br />We will develop a project budget that includes <br />contingency, probable construction cost, and <br />consultant fees. The probable construction cost <br />will be prepared using current unit prices and <br />submitted for review. <br />We strive to minimize non -client initiated <br />change orders during construction. Our QA/QC <br />procedure implements a constructability reviewer. <br />It helps us foresee and resolve potential issues <br />before the bidding phase. <br />Our PM will establish the framework and ensure <br />that we capture your expectations for quality prior to <br />publishing our plan. <br />HLIITFZOLM City of Santa On -Call Water Resources Engineering Services RFP No. 19-100 8 <br />