WALLACE AND ASSOCIATES CONSULTING, INC-2020

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Section 3 — Understanding of Need specific authority levels for RFI's, CCO's, PCO's, Submittals and Progress Payments at the onset of the project prior to start of construction. The City has established signature authority and procedures and forms that we will review and ensure we understand our role and authority on each project. Pre -Construction Conference: W&A will coordinate and conduct the pre -construction conference including notification to contractor, utility agencies and other stakeholders, and prepare the meeting agenda and minutes. The pre -construction conference agenda and minutes will include the following items, at a minimum: ✓ Introduction of key personnel ✓ Review sub -contracts ✓ Responsibilities of City ✓ Integration of utility coordination activities into ✓ Safety responsibilities of contractor schedule ✓ Overview of project ✓ Confirmation of fully executed contract documents and Notice to Proceed ✓ Establishment of contract time and completion date ✓ Review of working day definition and holiday schedule ✓ Identify overall project goals will be identified ✓ Provide chain of communication and key contacts ✓ Overview of public relations ✓ Discuss and define scope, critical design elements, schedule and cost factors ✓ Discuss experience and key roles in the project ✓ Identify potential issues and critical items ✓ Define jurisdictional agencies ✓ Discuss master schedule ✓ Documentation and tracking controls ✓ Establish progress payment and change order procedures, scope, schedule and cost change administration, notification requirements, controls, submittal and RFI processes ✓ Identify long lead and any substitution and "or - equal" items and testing — review call -out requirements and deputy/ special and testing requirements ✓ Review survey for consistency with the design ✓ Procedures for labor compliance monitoring and reporting ✓ Establish understanding of right-of-way, easements and special access considerations, traffic control, placement of signs (etc.) ✓ Questions and answers ✓ Discuss action item assignments and procedure W&A considers the pre -construction meeting as our first progress meeting. All items discussed are designated as "open" or "closed." All open items are carried forward to subsequent progress meetings until resolved and closed. Action items are assigned a specific responsible party and a deadline for resolution. Minutes for each progress meeting are prepared and distributed to all attendees and affected coordination parties. W&A will typically conduct or, at a minimum, participate in all site meetings. Pre -construction meeting and site meeting minutes will be distributed via fax and/or email to meeting participants and to courtesy recipients identified by the City. Project Communication: W&A CM staff has excellent written and verbal communication skills. Simple and clear communication that is similarly documented is what our staff will bring to this project. Public Contact/Complaints: W&A will set up a protocol for public communication and complaint response prior to the start of any project. We will work closely with the City communication officer and set up the necessary system and identify the person to perform this role prior to the project start. Project Controls: Complete and current project files will be kept at the job site, or at a location agreeable to the City, and these will always be available to the City. W&A will load this information into the City standard PROCORE document control system. Electronic copies of files will be accessible to the City on the PROCORE system. These files will consist of the contract, correspondence relating to or modifying the contract, proposal requests, clarifications, permits, logs, reports, RFI's, field orders, potential change orders (issues), change orders, claims information, daily inspection reports, quantity calculations, test reports, etc. The W&A team will prepare a detailed file indexing system for all project hard files, and we would offer an industry standard PROCORE system for contract administration for logging and tracking of critical issues, change management, RFI's, submittals, digital data and scanned documents. Labor Compliance: W&A Labor Compliance team can review and audit fringe statements and certified payroll for compliance with prevailing wages, perform employee interviews and interact with the Department of Industrial Relations as necessary to provide labor compliance for the project. We will confirm that the prime C7a11aceFnssocrases City of Santa Ana I Water Resources Construction Management and Inspection Services No. 19-118 i t