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and quality control to help meet the challenges of your projects. Timely project delivery, fewer change orders, comprehensive documentation, coordination with the community, working with permitting agencies, and creating a safe working environment will all contribute to these objectives. Psomas uses a number of tools for cost, schedule and document control, including state- of-the-art contract management software and a standard company CM Procedures Manual used on all projects. In addition, we have a cloud - based internal accounting system that provides our project managers with real-time resource planning and project cost accounting. Scope Control Psomas recognizes that defining the project scope is a critical first step in controlling cost and schedule. Establishing a detailed and well researched project scope during Task Order development is key to this process. Communicating any out -of -scope elements that may arise during the course of the project as a result of unforeseen issues or newly adopted regulatory or agency requirements is essential to keep City staff informed and eliminate any surprises during the later stages of the project. Cost Control Psomas values efficiency in time utilization and cost management. The City has constraints requiring you to stretch as much as you can out of every dollar. Psomas is conscientious about manpower and tracking utilization and forecasting workload to reduce our workforce to our Project at a Glance that will allow you to receive accurate timecards and records that are needed for approving invoices. Schedule Control As trusted stewards of tax dollars, Psomas understands the importance the City places on meeting project deadlines. Psomas will proactively anticipate and address delays at the lowest possible cost to verify the overall work is unaffected to keep the project on schedule. In addition to reviewing the contractor's schedule, Psomas prepares and maintains "as -built" schedules. The "as -built" schedules are updated weekly with the contractor's activities. This is an essential tool in negotiating change orders and analyzing time extension requests, helping the City make key decisions to accelerate project progress. Psomas utilizes Microsoft Project and Primavera P6 to develop a CPM schedule for projects, generating a variety of reports, including milestone reports, subcontractor detail, critical path analysis, cost/resource loaded schedules, cash flow projections, logic diagrams, and short interval schedules (three-week look -ahead schedule) for upcoming work. Time control reporting monitors the progress of all activities Construction Management QATATRACKING fib xFa em.um�ni...r: — � •.�. coincide with project I'm requirements. Reuben will staff your projects with the right team at the right level to deliver a project in a timely manner and ensure the budget is managed efficiently. Psomas also practices internal cost control measures including Document Control against the master schedule, including design reviews, the permit process, and the various tasks associated with design and construction services. This information is tracked on a regular basis to measure progress, verify proper planning, and prevent potential problems and conflicts. Proper management of construction documents, RFIs, submittals and CCOs is an important factor in successful construction projects and to confirm P S 0 M A S RFP No 19 113 I city of soma Ana