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Construction Management Services Matrix <br />Kick-off meeting <br />Meeting between City staff and Psomas Team to <br />Establish a positive and <br />• Agenda <br />discuss goals and expectations. <br />effective team relationship. <br />. Memorandum of <br />Understanding <br />Value <br />At the 30% or 60% design stage, the Psomas <br />Lower overall project costs. <br />• Value Engineering <br />Engineering <br />Team can review design alternatives that lower <br />Lower life -cycle costs. <br />Report <br />costs without diminishing aesthetics or utility. <br />Lower bids. <br />Constructability <br />Review contract documents to determine if the <br />Fewer change orders, <br />• Biddability/ <br />Review <br />project is both biddable and constructible. Look for <br />disputes, and claims. Lower <br />constructability <br />problem areas that could lead to delays, disputes, <br />bids. Simplified construction <br />report with <br />and change orders during construction, as well as <br />process. <br />recommendations <br />problems that could arise during bid process. <br />Contractor/ <br />Stimulate bidder interest, place notifications in <br />Lower bids due to increased <br />• Bid advertisements <br />Supplier <br />trade publications, maintain planholders list, and <br />competition. <br />• Journal notices <br />Awareness <br />Assistance <br />b ld h k t j schedule project stakeholder re -id meeting <br />p p g with <br />• Planholders list <br />project stakeholders. <br />Pre -Bid <br />Conduct pre -bid conference to introduce project <br />Reduce errors in the bidding <br />• Meeting minutes <br />Conference <br />team, review scope of project, schedule, bidding <br />process. Provide lower bids. <br />. Sign -in sheets <br />requirements, and contract terms, provide a site <br />a Addendums <br />tour and answer questions. <br />Bid Process <br />Review bids for conformity to requirements <br />Objective evaluation of bids, <br />• Bid tabulation matrix <br />Assistance <br />including all bonds, insurance, and legal <br />minimize bid protests. <br />requirements. <br />Contract <br />Review contracts, prepare staff reports and <br />Provide justification for <br />• Staff <br />Approvals <br />recommendations for award. <br />award of contracts. <br />recommendation <br />and Awards <br />report <br />Assistance <br />Setup Project <br />Set up filing system (Internet based if desired), <br />Secure, real-time access to <br />• Field office records <br />Records/Filing <br />computer net -work (email), communications (field), <br />project information. <br />System (CM-DTS) <br />MIS, and telephones <br />Preconstruction <br />Outline project specifics. Inform contractor of <br />Establish ground rules and <br />• Agenda <br />Conference <br />project administration procedures. <br />responsibilities. <br />• Meetinq minutes <br />Informal <br />Partnering <br />Ongoing <br />Constructability <br />Review <br />Organize and participate in informal partnering <br />sessions between the City, contractor, and <br />Psomas. <br />If no constructability review was performed prior <br />to bidding, we will first review bid documents and <br />continue to review each new element of the work. <br />Promote better project <br />relations. Enhance problem - <br />solving. <br />Allow the team to stay in <br />front of the contractor's <br />RFIs and potential change <br />orders, working to resolve <br />issues before they arise. <br />• Trust and <br />collabortion <br />• Weekly review of <br />contract documents, <br />especially before <br />critical path activities <br />PSOMAS R. P rm. 19-11'd -.. ---. _ city a! 31W3 Au <br />