PSOMAS-A-2020-076-03 - Laserfiche WebLink

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Construction Management Services Matrix —Continued Preconstruction Outline project specifics and inform contractor of Establish ground rules and • Agenda Conference project administration procedures. responsibilities. • Meeting minutes Existing Inspect and video all existing infrastructure that Provide a complete • Video tapes Infrastructure could be damaged during construction. project record of existing a Photographs improvements to remain. • Reports Management Implement system for organizing, tracking, fling, and Promote better • Paper and/or Information managing paper and electronic correspondence, recordkeeping. Improve electronic files System (web - Based Contract including letters, requests for information (RFI), claim resolution capabilities. • Logs Management) submittals, contracts, reports, 0&M manuals, progress payments, and change orders Presentations to Prepare updates for and make presentations to Good flow of communication City the City staff and City Council as required by the project. Communications Foster improved team communications through Improve project relations. written, verbal, and electronic communications to Fewer surprises. Fewer keep the project team well informed. disputes. Enhance problem - solving. Project Controls Review and approve the contractor's baseline (schedule) schedule. The schedule will be developed utilizing the critical path method (CPM) identifying all milestones, relationship with each activity, and showing all activities necessary to complete the project. Monitor contractor's CPM schedule monthly. Notify parties of actual or potential deviation from schedule. Work with project team to correct non-compliance with schedule. Coordinate Coordinate the delivery, storage, protection, Fixtures, security, and installation of the City purchased Furnishings, and Equipment materials and equipment. Contract Ensure that all conditions of the contract Conditions documents are met by the contractor. Notify contractor of any non-compliance with the contract documents. Review remedial action with designer and the City as necessary before corrective work is started. Weekly Meetings Conduct weekly meetings to discuss schedule status, current and past issues, status of RFIs, submittals, and potential change orders, project quality, and safety. Public Relations Develop mailers; install 800 information hotline; attend town meetings, and merchants meetings. Better project coordination. Fewer delays. Fewer time related disputes. • Monthly report • Slides of construction progress • Conversations • Meetings • Correspondence • Memos • Emails • Schedule reports • Recommendations • Notifications of schedule status • "As -built" schedule Ensure completion of the • Coordination reports project at the earliest point. Ensure that contract documents requirements are meet. Maintain official dialogue among team members. Keep the public informed Labor Review contractor's certified payrolls. Verify payroll Monitor contractor's Compliance with employee interviews. Verify subcontractor compliance with public utilization. works labor laws. io. 13 113 _ _ - - - - - — - CT, al S3r,m Ai • Project reports • Agenda • Meeting minutes • Schedule • Mailers • Information hotline • Employee interview forms • Notices of non-compliance IPSOMAS