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Construction Management Services Matrix —Continued <br />■atautai1 <br />-. 2 - <br />- <br />Monthly Status <br />Prepare monthly reports high -lighting project <br />Keep parties informed on <br />• Monthly report <br />Reports <br />progress, CCOs, cost issues, and schedule. <br />project status. <br />Cost and Budget <br />Monitor cost to complete project, including <br />• Identify in monthly <br />Controls <br />projected bid item totals, potential changes, out- <br />report <br />standing unresolved issues, and against funding <br />sources. <br />Issues <br />Analyze issue, seek appropriate advice, and <br />Provide solutions to actual <br />• Design clarifications <br />Management <br />recommend redesign parameters. <br />conditions found in field. <br />• Contract change <br />Minimize delays. <br />orders <br />Dispute <br />Make recommendations and implement procedures <br />Disputes are avoided or <br />• Dispute avoidance <br />Resolution <br />for reducing the likelihood of disputes and claims. <br />resolved quickly. <br />procedures and <br />Make recommendations regarding Alternate <br />recommendations <br />Dispute Resolution (ADR) methods. Assist in the <br />resolution of disputes. <br />Quality control/ <br />Observe and monitor all aspects of project <br />Completed project meets <br />• Photography and <br />Inspection <br />including special inspections, materials testing, <br />the City's expectations for <br />videotapes <br />documentation, and jobsite safety for compliance <br />quality and functionality. <br />- Project files daily <br />with contract documents. Psomas will notify the <br />report (!Pad or <br />contractor when work is not in compliance, prepare <br />laptops) <br />daily inspection reports, provide photo -graphic and <br />video documentation, and encourage quality in the <br />constructed product. <br />Progress <br />Review contractor's payment requests, verify <br />Contractor is paid only <br />Progress payment <br />Payments <br />contractor pay items, and prepare payment <br />for work in place and <br />request documents <br />documentation for execution by the City. <br />acceptable. In case of <br />suitable for <br />contractor default, funds <br />execution by the City <br />are available to complete <br />project. <br />Change orders <br />Review potential CCOs, including cost reduction <br />Change orders reflect fair <br />• Independent cost <br />(CCOS) <br />proposals, and for contractual and technical merit. <br />price for added or deleted <br />estimates <br />Psomas will prepare independent cost estimate, <br />work. <br />• Change orders <br />schedule analysis of work, negotiate, and prepare <br />ready for execution <br />change orders for execution by the City. The City <br />• Change order <br />will be appraised of the impact of any change <br />summary reports <br />order. <br />Manage Review <br />Receive, review, distribute, and manage the review <br />Provide correct information <br />• Logs of request for <br />of submittals <br />of all requests for clarifications and submittals. <br />and ensure smooth flow of <br />clarification and <br />information. <br />submittals <br />Site safety <br />Review and monitor contractor's safety program <br />Jobsite is safer. Avoids <br />- Accident reports <br />for compliance with Cal/OSHA. Psomas will notify <br />litigation. <br />• Monthly reports <br />the contractor if unsafe conditions are observed. <br />Psomas will then notify the City if contractor <br />refuses to rectify unsafe condition. Any accidents <br />will be investigated. <br />Materials Testing Provide/oversee laboratory, jobsite and off -site Verify proper materials and • Test reports <br />testing of construction materials. installation methods. - Recommendations <br />regarding materials <br />out of compliance <br />PSOMAS RFP No. 19-112 1 01, . fln Ins r- �ef n-es City el Sanla Ana <br />