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d. Understanding the Need Project Understanding The City of Santa Ana is seeking qualified professional consultants to provide construction management and inspection services for a variety of Capital Improvement Projects (CIP) and Rehabilitation & Replacement (R&R) on an on -call basis. Our Willdan staff understands that the approach to providing services for assignments under an on -call program can be very different from those provided for stand-alone projects. Success in working with this type of contract is dependent upon understanding a variety of elements that may be encountered, such as. • Short project durations and minimal lead times for assignments may be required • Flexibility in service assignments, understanding work to date, and coordinating completion of project tasks already started by agency staff is crucial • Availability of our staff to the work assignment as it develops is often critical to moving that project forward • Efficient use of resources is important for project assignments that are relatively small • Consistent, organized project management is vital due to the potentially large numbers of projects that may be in process • Regular attention to quality assurance and control is particularly important as short-term projects may limit the number of interim review steps often associated with a project -specific contract • Project demands can fluctuate resulting in additional or reduced deployment of staff. Based on our past experience, we know how to efficiently dovetail into a project schedule with a short lead time, assign appropriate staff, and complete the task successfully. Our history of working with on -call contracts has well prepared our staff to respond to all requests by the City in a positive and efficient manner. Willdan will manage all task orders with a "can do" attitude towards time and cost- effective design services. Our project management and coordination philosophy revolves around early and frequent communication with the project team members, including client staff and project stakeholders. Regulatory Agency Compliance Willdan is thoroughly familiar with regulatory agency permitting requirements and environmental, design, and construction procedures and requirements for projects within Caltrans's right-of-way. Although each project may encompass different components and requirements, the general process remains the same — following the Caltrans Local Assistance Procedures Manual (LAPM). Over 26 years ago, Willdan adopted Caltrans' Construction Manual as our in-house standard and has incorporated Caltrans' prescribed standards and procedures into our everyday inspection routine. Our inspectors possess strong familiarity and in-depth knowledge of: • State of California (Caltrans) Design Manuals, Standard Plans, and Standard Specifications • State of California (Caltrans) Manual of Uniform Traffic Control Devices (MUTCD) • State of California (Caltrans) Local Assistance Procedures Manual • Standard Specifications for Public Works Construction (Greenbook), BNi • Standard Plans for Public Works Construction, BNi Federal Grant Administration and Compliance Willdan is thoroughly familiar with regulations pertaining to expenditures of federal, state, county, and local funds, including AHRP, STPL, RSTP, SAFETEA-LU, CDBG, HBP, HES, HSIP, and various other grant and funding sources. We have processed numerous permits and approvals through FHWA, CPUC, FRA, CTC, CCC, CDFW, RWQCB, etc. We are familiar with funding, permitting, and procedural requirements of these agencies F p? 9 , 1' _ s'or Water Resources 1, s utrnicho 3 blanagem [ and Inspection Services EFT