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SCOPE OF SERVICES
<br />NV5 agrees to the scope of services as included in
<br />the RFP, and in addition we can provide the following
<br />services:
<br />I. PROJECT START-UP, COORDINATION & ORIENTATION
<br />PHASE
<br />This phase is essential to establishing
<br />communications, setting protocols, and building the
<br />procedural framework for the project. In particular, we
<br />establish communications between the project team,
<br />including the construction management team, City
<br />staff, the engineering design team, the contractor,
<br />utility companies, and other interested parties,
<br />to the resolution of construction issues. Our pre -
<br />construction services can include:
<br />• Review funding with the City to affirm the special
<br />requirements affecting the work, and identify
<br />accounting and reporting requirements that will
<br />be followed.
<br />• Develop a project specific management
<br />plan that outlines the procedures for all
<br />team communications, reporting, review and
<br />approval of critical submittals, protocol for
<br />weekly meetings, distribution of documentation,
<br />change order procedures, and other necessary
<br />procedures in order to streamline the project.
<br />Assure buy -in from all project members prior to
<br />the start of construction.
<br />• Establish and assure implementation of a
<br />coordination plan to coordinate work (e.g. utility
<br />facility relocations) and work impact (e.g. traffic
<br />and access) with all affected agencies including
<br />utilities, police and fire departments, home owner
<br />associations, and special districts.
<br />• Prepare a master project schedule and follow up
<br />with contractor on a regular basis to make sure
<br />completion is within the scheduled time.
<br />Assure that each member of our project team will
<br />have access to a mobile office which includes
<br />a laptop, internette-mail access, mobile phone,
<br />mobile project files, digital cameras and other
<br />required materials. Our construction managers
<br />and inspectors are always available via
<br />mobile phone for easy access and continuous
<br />communication.
<br />II. CONSTRUCTION PHASE
<br />NV5 will focus on the daily tasks that are required
<br />to assure the contractor is executing the work
<br />according to the accepted CPM baseline schedule,
<br />the budget is maintained, and the City is informed
<br />and involved on all decisions and aspects as the
<br />project is delivered. Timing is critical, and expedient
<br />managerial procedures will be a key factor for staying
<br />on schedule and within budget. Our construction
<br />phase services can include:
<br />• Facilitate a pre -construction meeting to cover,
<br />at a minimum, the overall project objectives,
<br />responsibilities of key personnel and agencies,
<br />schedules, schedule of values, submittal
<br />procedures, correspondence, utility relocations,
<br />local agency permit requirements, RFQ/
<br />RFI processes, progress payments, change
<br />orders, safety issues, emergency response
<br />requirements, and all other pertinent topics. NV5
<br />will provide opportunities to have the contractor's
<br />questions answered and will collect all of the
<br />required submittal items at that time. Meeting
<br />agendas and minutes will be prepared and
<br />distributed to all attendees.
<br />• Coordinate weekly progress meetings with City
<br />staff and the contractor to update the status of
<br />the project and discuss the schedule, near -term
<br />activities, clarifications and problems which need
<br />resolution, coordination with other contractors,
<br />change order/submittal/RFI status, safety issues,
<br />OSHA visits and citations, etc. Coordination shall
<br />also include preparation of agendas and meeting
<br />minutes. Meeting minutes will be distributed
<br />to the contractor and City staff for comments
<br />within three (3) days and the final and approved
<br />minutes within two working days of receipt of
<br />comments.
<br />• Immediately document and notify the City of any
<br />defects or hazardous conditions observed in the
<br />vicinity of the project site prior to, during, or after
<br />the construction work.
<br />• Provide project coordination for project control
<br />during the construction period by monitoring
<br />the contractor's work progress, personnel,
<br />equipment and materials to assure that adequate
<br />resources are available to meet the project
<br />schedule and that the contractor's work is
<br />in compliance with the contract documents.
<br />Coordination will include ensuring that City
<br />activities (such as bus routes, street sweeping
<br />and trash pick-up) and responsibilities are
<br />addressed and appropriately scheduled so as
<br />not to affect the progress of the work.
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