20D - AA FOR TRAFFIC SIGNAL MODIFICATION

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Award Contract to International Line Builders, Inc. for Euclid St at Hazard Ave Signal Modification May 19, 2020 Page 2 DISCUSSION The Public Works Agency was awarded a $306,400 Highway Safety Improvement Program (HSIP) grant for this project, which was recognized in the Council -approved, Fiscal Year 2016-17 Capital Improvement Program (CIP). At that time, a total of $54,000 of the grant funds were earmarked for Preliminary Engineering and have been utilized to design the project. However, spending authorization for the remaining $252,400 in Construction funding was not received until September 2019. The authorized construction allocation received is for $252,300, which is $100 less than the original grant award. Staff is requesting Council approval to recognize and re -appropriate the authorized grant allocation of $252,300 of construction grant funding for expenditure in Fiscal Year 2019-20 to install left turn arrows at the intersection of Euclid Street and Hazard Avenue (Exhibit 1). Once completed these traffic signal improvements will increase traffic safety for motorists and pedestrians at this intersection. Additionally, staff is requesting Council approval for the reallocation of$62,482 in unspent Measure M2 Local Fairshare funds needed to complete the total project's funding requirement. Upon approval of the requested appropriation adjustment and reallocation, the total funds available for construction will be $314,782, which is comprised of $252,300 in grant funding and the $62,482 in reallocated Measure M2 Local Fairshare funding. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on February 5 and February 12, 2020. Bids were received electronically via the City's web -based electronic bidding system, PlanetBids, on February 26, 2020. A total of 267 vendors, including vendors in the City of Santa Ana, were notified of the project via PlanetBids. Project advertisement was open in PlanetBids from February 5, 2020 through 2:00 p.m. on February 26, 2020, for a total of 21 calendar days. Thirty vendors requested bidding documents and three bids were received. No bids were received from Santa Ana contractors. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 International Line Builders, Inc. Corona $255,620 2 Alfaro Communications Construction, Inc. Compton $282,803 3 Elecnor Belco Electric, Inc. Chino $296,287 All three bids were responsive with International Line Builders, Inc. submitting the lowest responsive bid, in the amount of $255,620 (Exhibit 2). Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to International Line Builders, Inc. in the amount bid (Exhibit 3). 20D-2