25A - AGMT FOR ADMIN AND MONITORING OF FED GRANT

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 19, 2020 TITLE APPROVE AGREEMENT WITH MDG ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $215,116 TO ASSIST IN THE ADMINISTRATION AND MONITORING OF FEDERAL GRANT PROGRAMS (NON -GENERAL FUND) CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO /s/ Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager to execute an agreement with MDG Associates, Inc. to assist in the administration and monitoring of the Community Development Block Grant, Emergency Solutions Grant, HOME Investment Partnership Program, and Workforce Innovation and Opportunity Act federal grant programs in an amount not to exceed $215,116 over a three-year period, beginning July 1, 2020 and expiring June 30, 2023, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The City of Santa Ana is an entitlement jurisdiction and receives annual allocations from the U.S. Department of Housing and Urban Development (HUD) and U.S. Department of Labor (DOL) for federal grant programs, including the Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), HOME Investment Partnership Program (HOME), and Workforce Innovation and Opportunity Act (WIOA). These federal funds generally must be used to benefit low and moderate income persons, aid in the prevention or elimination of slums or blight, meet an urgent need, and assist with our nation's public workforce system to help residents including youth and those with significant barriers to employment enter into high -quality jobs and careers. The purpose of grant monitoring is to ensure that the CDBG, HOME, ESG and WIOA funds are only used for authorized and eligible purposes, in compliance with federal statutes, regulations, and the terms and conditions of the sub -awards. The technical support services involves applying the consultant's knowledge of the Uniform Administrative Requirements, cost principles, and audit requirements for federal awards at 2 CFR 200 and various other grant -specific financial and technical support services. The administrative services includes administering one or more of the grant programs, when designated staff may be out of the office for an extended period of time on leave, in order to ensure the City does not fall out of compliance and eligibility for the renewal of program funding. 25A-1