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Agreement with MDG Associates, Inc. to Assist with Federal Grant Programs Administration
<br />May 19, 2020
<br />Page 2
<br />General Background
<br />As an entitlement jurisdiction, the City receives allocations directly from HUD and from DOL
<br />through the California Employment Development Department. The City's Fiscal Year (FY) 2020-
<br />2021 allocation is approximately $10,442,258. Below is an overview of the FY 2020-2021 budget:
<br />Community Development Block Grant CDBG
<br />$
<br />5,735,518
<br />HOME Investment Partnerships Program HOME
<br />$
<br />1,818,699
<br />Emergency Solutions Grant ESG
<br />$
<br />500,947
<br />Workforce Innovation and Opportunity Act WIOA
<br />$
<br />2,387,094
<br />TOTAL
<br />$10,442,258
<br />HUD funds are used for a variety of projects and activities, such as affordable housing
<br />development, residential rehabilitation, down payment assistance, public and homeless services,
<br />and capital improvement projects. WIOA funds are used to help job seekers access employment,
<br />education, training, and support services to succeed in the labor market and to match employers
<br />with skilled workers they need to compete in the global economy. WIOA training funds are designed
<br />to serve dislocated workers, adults, and youth who are in need of training to enter or re-enter the
<br />labor market.
<br />Request for Proposals Process
<br />On March 13, 2020, staff issued a Request for Proposals (RFP) for on -call grant management
<br />services to assist with the administration and monitoring of the CDBG, HOME, ESG and WIOA
<br />Programs. To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was
<br />emailed to sixteen (16) prospective bidders via the City's web -based electronic bidding system,
<br />PlanetBids. On March 30, 2020, two (2) bids were received electronically through PlanetBids. The
<br />proposals were then reviewed, scored and ranked by a Review Panel made up of three staff from
<br />the Community Development Agency. The final Review Panel scores for the proposals received
<br />are identified below:
<br />Company
<br />Cumulative Score
<br />MDG Associates
<br />105.3
<br />Booth Management
<br />73.6
<br />MDG Associates, Inc. received the highest score and is being recommended by staff to best meet
<br />the needs of the CDBG, HOME, ESG and WIOA Programs. In addition to providing administrative
<br />and technical assistance to local agencies, MDG Associates, Inc. provides trainings across the
<br />country directly on behalf of HUD and DOL. As such, staff is recommending that MDG Associates,
<br />Inc. provide ongoing specialized technical assistance to staff as needed. This service includes, but
<br />is not limited to, maintaining financial and programmatic records and preparation for submission of
<br />compliance reports including the Consolidated Plan, Annual Action Plan, Consolidated Annual
<br />Performance and Evaluation Report, Section 3 compliance, minority- and women -owned
<br />businesses reporting, and other reports as needed to ensure the City's programs comply with all
<br />of the respective program regulations.
<br />STRATEGIC PLAN ALIGNMENT
<br />25A-2
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