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REQUEST FOR
<br />COUNCIL ACTION
<br />CITY COUNCIL MEETING DATE:
<br />MAY 19, 2020
<br />TITLE:
<br />APPROVE AGREEMENT WITH
<br />SENSEMAKERS, LLC IN THE AMOUNT OF
<br />$429,574 FOR UASI GRANT PROJECT
<br />AND FISCAL COORDINATOR SERVICES
<br />(NON -GENERAL FUND)
<br />CLERK OF COUNCIL USE ONLY:
<br />_••e•
<br />❑ As Recommended
<br />❑ As Amended
<br />❑ Ordinance on 1sl Reading
<br />❑ Ordinance on 2nd Reading
<br />❑ Implementing Resolution
<br />❑ Set Public Hearing For_
<br />CONTINUED TO
<br />/s/ Kristine Ridge FILE NUMBER
<br />CITY MANAGER
<br />RECOMMENDED ACTION
<br />Authorize the City Manager to execute a two-year professional services agreement, with a third
<br />year option, with Sense Makers, LLC, for on -site project and fiscal grant management services, in
<br />the amount of $429,574, for the period beginning June 1, 2020 and ending May 31, 2022, subject
<br />to non -substantive changes approved by the City Manager and City Attorney.
<br />DISCUSSION
<br />The United States Department of Homeland Security (DHS) developed the Urban Areas Security
<br />Initiative (UASI) federal grant program. UASI provides funds to local emergency first responders
<br />to enhance security and overall preparedness to prevent, protect, mitigate respond to, and recover
<br />from acts of terrorism. The grant specifically provides funding for management and administration,
<br />anti -terror planning, organizing, equipment, training, exercises, and technical assistance. Under
<br />the UASI funding program, the City of Santa Ana and City of Anaheim have been designated as
<br />Urban Area Core Cities and serve as the grant recipients responsible for the management and
<br />administration of the UASI grant funds. The Santa Ana and Anaheim Police Departments alternate
<br />fiscal responsibility for the grant. Anaheim manages the grant during the even years, while Santa
<br />Ana manages the grant during the odd years.
<br />The on -site grant management services necessary for the management of the UASI Grant program
<br />include, but are not limited to, the following: oversight of all assigned project activities; assisting
<br />with the development of grant applications, ensuring grant finances are processed appropriately
<br />and in compliance with established federal, state, and local statutes; and maintaining UASI sub -
<br />recipient guidelines and policies to include new laws, rules and requirements issued by DHS and
<br />the California Governor's Office of Emergency Services (Cal OES).
<br />The first year of the agreement includes 2,080 hours of work at $63.45 per hour ($131,976), $7,000
<br />for training and travel, for a total agreement amount of$138,976. The second year of the agreement
<br />includes 2,080 hours of work at $65.48 per hour ($136,198), $7,000 for training and travel, for a
<br />total agreement amount of $143,198. The third year, if extended, includes 2,080 hours of work at
<br />$67.50 ($140,400), $7,000 for training and travel, for a total agreement amount of $147,400. The
<br />25D-1
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