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a correspondence by email or certified mail to the candidate advising them of the <br />failure to meet the requirements of the Policy; or <br />D. If the documents resubmitted by the candidate meet all requirements of this <br />Policy, the Clerk of the Council's Office will provide a correspondence by email or <br />certified mail to the candidate confirming that the Policy's residency requirements <br />have been met. <br />SECTION 5 <br />PROVIDING PROOF OF RESIDENCY FOR COUNCILMEMBERS AND MAYOR <br />Councilmembers are required to live in the Ward they represent and the Mayor is <br />required to live in the City of Santa Ana during their entire term in office. To ensure that <br />the Councilmembers and Mayor continue to live in the area they represent, each <br />elected official must submit one of the following documents to the Clerk of the Council <br />during the last 31 calendar days of the year (December 1st to 31st), with the exception <br />of the first year in office: <br />1. Proof of home ownership as evidenced by 1) a copy of a title deed or grant deed, <br />a mortgage payment billing statement verifying the address or any other <br />document that can verify home ownership and residency of the property, or 2) <br />evidence of a homeowner's property tax exemption filed with the County of <br />Orange Assessor for proof that the home is their primary residence. <br />If the elected official does not have a tax exemption on file they must submit an <br />affidavit signed by the elected official verifying that the home is their primary <br />residence; or <br />If the home ownership is in the name of a person other than the elected official, <br />or in the name of a legal entity, such as a trust, partnership or corporation, the <br />elected official must submit an affidavit signed by the homeowner or authorized <br />legal representative of the entity verifying that the elected official is living in the <br />home as their primary residence; or <br />If the residence is rented or leased by the elected official, the elected official will <br />provide proof of residency by submitting a signed copy of a current and legally <br />enforceable lease or rental agreement demonstrating that the elected official <br />resides at the specified address; or <br />If an elected official is living at a residence without a lease/rental agreement the <br />elected official must have the landlord or property owner sign an affidavit <br />55b-9 <br />