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SECTIONVI. SCOPE OF WORKAND BUDGET <br />SPECIFIC REQUESTED SCOPE OF WORK <br />In the performance of the City's Community Development Block Grant, Emergency Solutions Grant, <br />and Workforce Innovation Opportunity Act programs monitoring and technical support services as <br />noted in the City's Request for Proposals, MDG will provide staffing and other resources required to <br />perform the scope of work. <br />Coordinate and finalize the monitoring visit directly with each sub -recipient by June 1, 2021, <br />June 1, 2022 and June 1, 2023. The monitoring will include second quarter billings for fiscal <br />year ending 22/23. <br />• Monitoring Letter <br />Send a monitoring letter to each subrecipient requesting an appointment and indicating <br />required documentation to be reviewed at the onsite monitoring. <br />• Hold an Entrance Conference <br />Hold an entrance conference onslte with the subrecipient's appropriate financial and/or <br />program staff immediately before the monitoring to ensure that all subrecipient staff have a <br />clear understanding of the purpose, scope and schedule of the monitoring. <br />• Review Financial and/or Program Documents <br />Utilize applicable HUD Forms from CPD MonitoringHandbookforSubrecipientOversightfor <br />CDBG, ESG, HOPWA and Workforcelnnovation Opportunity or any otherforms that <br />Consultantdeems acceptablefor monitoringstandards. Proposedforms are to be submitted <br />for review to the Cityfor preapproval by the Cityfor use. <br />• Hold an Exit Conference <br />Meet with key representatives of the subrecipient organization to: 1) present preliminary <br />results of the monitoring visit; 2) provide an opportunity for the subrecipient to correct any <br />misconceptions or misunderstandings; 3) secure additional information from subrecipient staff <br />to clarify or support their position; and 4) provide an opportunityfor subrecipient staff to <br />report on steps they are already taking to correct the matter. <br />• Draft Monitoring Letter for City's Review <br />Draft a monitoring letter to subrecipientfor the City's review after the monitoring visit. Letter <br />should include observations, concerns, findings, recommended actions and/or corrective <br />actions. <br />• Follow -Up <br />Follow-up on outstanding corrective actions and draft final monitoring close-out letter for the <br />City's review. <br />lu 1= <br />