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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 16, 2020 <br />TITLE <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />APPROVE A PURCHASE ORDER FOR <br />❑ <br />As Recommended <br />MCCAIN, INC. IN AN AMOUNT NOT TO <br />El <br />❑ <br />Amended <br />OOrrdinance on 111 Reading <br />EXCEED $73,823 FOR TRAFFIC SIGNAL <br />❑ <br />Ordinance on 2n° Reading <br />CONTROLLER CABINETS <br />❑ <br />Implementing Resolution <br />(SPEC. NO. 20-069) <br />❑ <br />Set Public Hearing For <br />(NON -GENERAL FUND) <br />CONTINUED <br />TO <br />/s/ Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Authorize a one-time purchase and payment of purchase order to McCain, Inc., for the purchase <br />of nine traffic signal controller cabinets, in an amount not to exceed $73,823, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The City of Santa Ana currently maintains and operates 303 traffic signals, many of which have <br />aging steel cabinets with outdated components. Additionally, the controller cabinets are damaged <br />by weather, rust, electrical surges, traffic collisions and frequently malfunction. Once the computer <br />controllers are compromised, they must be replaced immediately to minimize delay and traffic <br />congestion impacts to the public. <br />To expedite cabinet replacement, the City will purchase nine aluminum traffic controller cabinets <br />that meet current Caltrans standards. These cabinets will be provided to the traffic signal <br />maintenance contractor as needed for authorized replacements or installations. <br />The notice inviting bids was advertised on May 4, 2020, on the City's online bid management and <br />publication system. A summary of the bid invitations and bids received is as follows: <br />375 Vendors notified <br />7 Santa Ana vendors notified <br />13 Vendors downloaded bid documents <br />3 Bids received <br />22A-1 <br />