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Award Blanket Order Contracts for Inmate Supplies <br />June 16, 2020 <br />Page 2 <br />An Invitation for Bids for inmate supplies, materials, was advertised on February 11, 2020, on the <br />City's online bid and management publication system. A summary of the Invitation for Bids and <br />bids received is as follows: <br />384 <br />Vendors notified <br />2 <br />Santa Ana vendors notified <br />24 <br />Vendors downloaded the bid packet <br />11 <br />Bids received <br />0 <br />Bids received from a Santa Ana <br />vendors <br />The bids were received and opened on March 9, 2020, and evaluated (Exhibit 1). Eight bids were <br />determined to be responsive. The bids received from Acme Supply Co. LTD., American Textile <br />Systems, and Victory Supply LLC were the lowest responsive to specifications, and met the City's <br />requirements. The aggregate annual amount of $90,000 is based on staff's projection for the <br />upcoming annual expenditures. The total blanket order contracts amount over a five-year period <br />will not exceed $450,000. Awarding three bidders in this aggregate amount provides the Jail with <br />availability to a wider selection of inmate supplies at the most advantageous cost. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's effort to meet Goal #1 - Community Safety, Objective #4 <br />(ensure a sound fiscal model forjail operations through coordinated efforts with personnel from the <br />City Manager's Office, Police Department, City Attorney's Office, Finance, and Personnel). <br />FISCAL IMPACT <br />Funding for the initial three-year term and two subsequent one-year renewal periods will be <br />budgeted and made available in the accounts specified below: <br />Fiscal Year <br />Accounting Unit - <br />Account# <br />Accounting Unit, Account Description <br />Amount <br />FY <br />2020-21 <br />01114475 <br />63001 <br />Jail Operations — <br />Misc. <br />Supplies <br />$90,000 <br />FY <br />2021-22 <br />01114475 <br />63001 <br />Jail Operations— <br />Misc. <br />Supplies <br />$90,000 <br />FY <br />2022-23 <br />01114475 <br />63001 <br />Jail Operations — <br />Misc. <br />Supplies <br />$90,000 <br />FY <br />2023-24 <br />01114475 <br />63001 <br />Jail Operations — <br />Misc. <br />Supplies <br />$90,000 <br />FY <br />2024-25 <br />01114475 <br />63001 <br />Jail Operations — <br />Misc. <br />Supplies <br />$90,000 <br />Total <br />$450,000 <br />KL <br />22C-2 <br />