22E - PO FOR STREETLIGHT POLE - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 16, 2020 TITLE: APPROVE A PURCHASE ORDER TO SOUTH COAST LIGHTING & DESIGN IN THE AMOUNT OF $133,427 FOR STREETLIGHT POLE PURCHASE (SPECIFICATION NO. 20-079) (GENERAL FUND) /s/ Kristine Ri CITY MANAGER CLERK OF COUNCIL USE ONLY: :••e• s ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to South Coast Lighting & Design for eighteen streetlight poles in an amount not to exceed $133,427, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency Streetlight Maintenance Program oversees the design, review, maintenance and construction of street lighting systems to improve traffic and pedestrian safety, reduce maintenance costs, and discourage criminal activity. To ensure sufficient inventory is available should a pole need to be replaced, streetlights are stocked and stored at the City Yard. This allows for a prompt response time when addressing unexpected damage due to vehicle collisions. The Notice Inviting Bids was advertised on May 19, 2020, on the City's online bid management and publication system. A summary of the bid invitation and bids received is as follows: 111 Vendors were notified 5 Santa Ana vendors were notified 26 Vendors downloaded the bid packet 8 Bids received 1 Bid received from Santa Ana vendors Eight bids were received and opened on June 3, 2020, and evaluated (Exhibit 1). The bid submitted from South Coast Lighting & Design from San Clemente, California is the lowest, responsive to the specifications and meets the City's requirements. 22E-1