22E - PO FOR STREETLIGHT POLE - Laserfiche WebLink

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Award Purchase Order for Streetlight Poles June 16, 2020 Page 2 Local Vendor Preference For bid evaluation purposes, qualified bidders may receive either a 7% preference for "small" Santa Ana businesses, or a 4% preference for "small" Orange County businesses, which is given respectively on all qualifying bids for materials, supplies, labor, equipment or services, pursuant to the Small Local Business Preference Program under Ordinance NS-2828. Small Local Business Preference eligibility requirements are available on the City's website at www.santa- ana.org/finance/local preference program.asp. Vendors located within the City of Santa Ana limits that do not qualify for the small local business preference program may receive a 1 % local vendor preference when evaluating their total bid. Even after taking into account the 7% local preference for the bid received from a Santa Ana vendor, the South Coast Lighting & Design bid was $31,114 lower (Exhibit 1), and as such, staff recommends authorizing a one-time purchase and payment of purchase order to South Coast Lighting & Design. Although it is well outside the Finance and Management Services Agency's typical process, the City Council may opt to award the purchase to a higher bidder. Outreach Efforts The Purchasing Division advertised this project on the City's online bid management and publication system, which directly notified five Santa Ana vendors, of which one submitted a bid packet for consideration. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). FISCAL IMPACT Funds in the amount of $133,427 are available for expenditure in FY 2019-20 as follows: Fiscal Year Accounting Unit- Account # Fund Description Accounting Unit, Account Description Amount Public Works — Street Light FY 2019-20 01117630-66220 General Fund Maintenance, $133,427 Improvements Other Than Building Total: $133,427 22E-2