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PRIME- OV <br />Project Objectives & Preliminary5cope <br />The PrimeGov Agenda Management Suite enables organizations to manage a variety of components related <br />to the legislative process. <br />The "Suite' consists of the following components and modules; The project planning and implementation <br />activities will include the following objectives and assumptions: <br />PrimeGov Committee Manager allows staff to view, edit, and add committees, members, and positions. <br />In one succinct view, a user can take care of all committee tasks efficiently and effectively. As the <br />need arises for further customization of committee member details the process is intuitive and <br />straightforward. Committee manager makes it easy to create initial and subsequent terms quickly, <br />and even split terms if a seat becomes vacant mid-term. Also included are 30, 60, 90-day vacancy <br />reports. <br />Customer Agrees to: <br />• Complete On -Boarding Assessment including: <br />o Documentation of Committees <br />o Documentation of Active Positions <br />o Documentation of Active Members <br />o Documentation of Current Terms (Start Date / End Date) <br />• Complete Committee Manager training <br />• Complete User Acceptance Testing <br />• Review and Sign off Committee Manager configuration <br />PrimeGov Agrees to: <br />• Review and Configure up to (10) Committees that are provided as part of the on -boarding <br />assessment including: <br />o Committees <br />o Active Positions <br />o Active Members <br />o Current Terms <br />• Review and discuss modifications required to accommodate PrimeGov best practices, <br />existing functionality, and consistency of the proposed Committee Manager. <br />• Perform a Gap Analysis to review functionality and identify potential feature requests and <br />enhancements that can be evaluated for inclusion in a future release. <br />• Complete end to end Committee Managertesting <br />• Provide Committee Manager training <br />PrimeGov Agenda allows staff to create meeting types, agenda items, upload related documents to <br />create an agenda and materials packet. Meeting documents and supporting materials can be <br />compiled for distribution to the Staff, Public, Council Members, and others. <br />Customer Agrees to: <br />• Complete On -Boarding Assessment including: <br />o Documentation of Item Types <br />o Documentation of Meeting Types for each meeting body <br />