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Project Objectives & Preliminary Scope The PrimeGov Agenda Management Suite enables organizations to manage a variety of components related to the legislative process. The "Suite" consists of the following components and modules; The project planning and implementation activities will include the following objectives and assumptions: PrimeGov Committee Manager allows staff to view, edit, and add committees, members, and positions. In one succinct view, a user can take care of all committee tasks efficiently and effectively. As the need arises for further customization of committee member details the process is intuitive and straightforward. Committee manager makes it easy to create initial and subsequent terms quickly, and even split terms if a seat becomes vacant mid-term. Also included are 30, 60, 90-day vacancy reports. Customer Agrees to: • Complete On -Boarding Assessment including: o Documentation of Committees o Documentation of Active Positions o Documentation of Active Members o Documentation of Current Terms (Start Date / End Date) • Complete Committee Manager training • Complete User Acceptance Testing • Review and Sign off Committee Manager configuration PrimeGov Agrees to: • Review and Configure up to (10) Committees that are provided as part of the on - boarding assessment including: o Committees o Active Positions o Active Members o Current Terms • Review and discuss modifications required to accommodate PrimeGov best practices, existing functionality, and consistency of the proposed Committee Manager. • Perform a Gap Analysisto review functionality and identify potential feature requests and enhancements that can be evaluated for inclusion in a future release. • Complete end to end Committee Manager testing • Provide Committee Manager training PrimeGov Agenda allows staff to create meeting types, agenda items, upload related documents to create an agenda and materials packet. Meeting documents and supporting materials can be compiled for distribution to the Staff, Public, Council Members, and others. Customer Agrees to: • Complete On -Boarding Assessment including: o Documentation of Item Types o Documentation of Meeting Types for each meeting body o Documentation of the proposed meeting schedule for each meeting body