Laserfiche WebLink
• Produce and Share full Word samples including numbering, font, size and other <br />formatting details for each meeting body: <br />o Agenda <br />o Packet <br />o Notice of Cancellation <br />• Identify sections and items included in each meeting body <br />• Review and discuss modifications required to accommodate PrimeGov best practices, <br />current functionality, and consistency of the proposed meeting document templates <br />• Complete Agenda Training <br />• Complete User Acceptance Testing <br />• Conduct end -user training <br />• Review and Sign off Agenda configuration <br />PrimeGov Agrees to: <br />• Review and configure up to (3) Meeting Bodies that are provided as part of the on - <br />boarding assessment including: <br />o Agenda <br />o Minutes <br />o Packet <br />o Notice of Cancellation <br />• Review and configure Item Types <br />• Perform a Gap Analysis to review functionality and identify potential feature requests <br />and enhancements that can be evaluated for inclusion in a future release. <br />• Complete end to end Agenda Testing <br />• Deliver full document set per meeting with the proposed layout and design <br />• Provide Agenda training <br />PrimeGov Forms/Workflow allows for the automation of the item submission process. This will <br />enable users to ensure items are reviewed electronically and that users can always know <br />where an item is at in the process. Workflow allows for linear routing of an item with its <br />supporting materials on its journey to an agenda. Workflow is flexible and will enable users <br />to have an ad -hoc review process via peer review while also allowing the administration to <br />design a consistent approval process. Items can be created at any time and added to the <br />agenda automatically when the approved process is complete. The workflow steps can be <br />routed to users or groups to ensure an end to end electronic process. <br />Following is an example of the Agenda Item Approval Workflow: <br />• Create Document <br />• Create Item <br />• Add item to the meeting <br />• Attach documents <br />• Originator Review <br />• Peer Review <br />• Department Head Review <br />• Legal Review <br />• Finance Review <br />• City Manager Review <br />