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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 7, 2020 <br />TITLE: <br />AWARD A BLANKET ORDER CONTRACT <br />TO LANDSCAPE WEST MANAGEMENT <br />SERVICES, INC. FOR HOMELESS <br />ENCAMPMENT AND DEBRIS REMOVAL <br />SERVICES IN THE ANNUAL AMOUNT OF <br />$500,000 FOR A TWO-YEAR TERM, WITH <br />TWO TWO-YEAR RENEWAL OPTIONS <br />(SPECIFICATION NO. 20-075) <br />(GENERAL FUND) <br />/s/ Kristine Ridge <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />F-ITUNT100751191 <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Award a blanket order contract to Landscape West Management Services, Inc. for homeless <br />encampment and debris removal services for a two-year period beginning July 7, 2020, and <br />expiring July 6, 2022, with provisions for two, two-year renewal options exercisable by the City <br />Manager, in an annual amount not to exceed $500,000 subject to non -substantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />The City Council adopted a Resolution declaring a Public Health and Safety Crisis related to <br />homelessness in September 2017 (Resolution No. 2016-073). To address the issues associated <br />with homelessness, staff from multiple city agencies including the Public Works Agency <br />Maintenance Services Division, Santa Ana Police Department, Parks and Recreation Department <br />and the Orange County Health Care Agency, collaborated on ideas to help mitigate issues related <br />to homelessness. In January 2018, this collaborative effort led to the formation of the Quality of <br />Life Team (QOLT) to improve efficiencies and response times when addressing homeless -related <br />incidents. Each member of the QOLT team performs a specific function focusing on maintenance <br />of public areas, enforcement, personal property inventory/storage, providing access to social <br />services and housing/shelter accommodations. <br />Due to increased homeless activity and the program's success, the QOLT operations have <br />expanded. During Fiscal Year 2019-20, the Public Works Agency coordinated the award of two <br />emergency contracts totaling a combined $580,000 to supplement the QOLT Team efforts. The <br />award of these contracts has allowed the provision of service to increase by providing coverage <br />seven days -a -week, during evenings, late -nights, and weekends. With the assistance of <br />contractors, 7,420 homeless -related service requests were completed from July 2019 through May <br />2020. Funding for the emergency contracts will be exhausted by July 31, 2020. Awarding of a <br />contract to Landscape West Management Services, Inc. will allow the continuation of services to <br />22A-1 <br />