Laserfiche WebLink
Award Contract for Homeless Encampment and Debris Removal Services <br />July 7, 2020 <br />Page 2 <br />maintain public spaces free of debris and encampments, and open for safe use by residents, <br />businesses and stakeholders of Santa Ana. <br />The Notice Inviting Bids was advertised on May 26, 2020 on the City's online bid management and <br />publication system. A summary of the Invitation for Bids and bids received is as follows: <br />535 Vendors notified <br />27 Santa Ana vendors notified <br />30 Vendors downloaded the bid packet <br />6 Bids received <br />0 Bids received from Santa Ana vendors <br />Bids were received and opened on June 2, 2020, and evaluated. Three of the six bids received <br />were determined to be responsive. Bid results for responsive bids are as follows: <br />Extended <br />Bidder Location Total Price <br />Landscape West Management Services, Inc. Anaheim, CA $ 703,740 <br />L. Barrios Associates, Inc. San Dimas, CA $ 1,078,740 <br />Master Landscape & Maintenance, Inc. Westminster, CA $ 2,914,145 <br />The bid received from Landscape West Management Services, Inc. is lowest, responsive to <br />specifications, and meets the City's requirements (Exhibit 1). The proposed award amount is <br />based on the available funding amount of $500,000 for homeless clean up services, and is for an <br />initial two-year term with two, two-year renewal options to allow for on -going and consistent <br />services. Staff conducted reference verifications with other cities and confirmed the contractor has <br />met their performance goals. Additionally, the contractor has effectively provided median <br />landscape maintenance services for the City since July 2019 and Civic Center maintenance since <br />January 2020, meeting all service and quality expectations. <br />Outreach Efforts <br />The Purchasing Division advertised this project on the City's online bid management and <br />publication system, which directly notified 27 Santa Ana vendors, both electronically and through <br />verbal notification. Of those 27 vendors, one downloaded the bid document, but did not submit a <br />bid packet for consideration. <br />FISCAL IMPACT <br />Funding for this agreement will be budgeted and available for expenditure, annually, for the entire <br />term of the agreement, including renewal options, in the following accounts: <br />22A-2 <br />